Junior Patent Renewals Administrator
Location: Liverpool
Salary: Competitive
Our client is a leading full service intellectual property firm with an international client base. They have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, they have grown from a regional firm into an international practice. Despite their long history they are a modern firm with a fresh approach to their clients' requirements and employee career progression. They are rated as one of the leading intellectual property firms in the UK.
The Role
The company are currently looking to recruit a Junior Patent Renewals Administrator to join their Liverpool office. This is a full time, permanent role.
The purpose of this role is to provide a support service in a highly independent role which shall involve all aspects of patent renewals administration and will be reporting to the Records Team Leader and Operations Manager.
Duties and Responsibilities:
- Monitoring and maintaining existing renewal dates on computerised records (Inprotech)
- Corresponding directly with the clients - sending reminders, acknowledgments, bills, and renewal certificates
- Dealing with any internal and external enquiries relating to the renewals process
- Dealing with official communications from IPOs and foreign agents – extracting, docketing, and checking renewal deadlines
- Intellectual Property Office duties, including processing UKIPO/EPO/EUIPO communications, payments, correspondence and enquiries relating to renewals
- Using third party renewals service provider – handling payments and queries using the dedicated online portal
- Dealing with incoming paper post, scanning in, and saving to the document management system (DMS)
- Handling prompt lists and proactively dealing with the deadlines
- Preparing schedules and client portfolio renewal reports
- General duties commensurate with position
Skills and Qualifications
- Be capable of working both independently and as part of a team
- Have proven organisational skills
- Excellent oral and written communication skills
- Possess a commitment to quality and attention to detail
- A high level of accuracy
- Minimum 1 year experience in a similar, deadline driven role (Desirable)
- Qualified to degree level, or a new graduate (Desirable)
Benefits
From starting:
- Competitive salary
- A pleasant and friendly working environment
- Flexible working – core hours and hybrid working
- 35-hour week
- 26 days annual leave, increasing by one day with each complete years' service, to a maximum of 31 days, in addition to bank holidays
- Life Assurance cover
- Employee Assistance Programme
- Mutual pension contribution of up to 5% (salary sacrifice option is available)
- Smart casual dress code
- ‘Giving Something Back' - a paid day off once a year to volunteer at a charity of your choice
- Discounted gym membership
- Access to their ‘Benefits Hub' which provides discount codes or money back on different websites
- Social events
After successful completion of probationary period:
- Health Cash plan
- Cycle scheme
- Season Ticket Loan
- Enhanced family friendly benefits
- Their culture is very supportive and friendly; they have monthly lunches that serve as an opportunity to get together and strengthen their ‘one team' value. The employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and they are proud of the work they have been doing. By joining us you will be encouraged to develop as an individual and be valued for the skills you bring.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.
Please note that should the company receive sufficient applications they reserve the right to bring forward the closing date. If you haven't heard from them within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and they wish you well in your job search.