We are recruiting for an Operations Administrator to work for a blue chip company based in West Bromwich.
You will be responsible for the management of the operational functions of the company in providing the sales team with administrative, sales, and technical support.
The main duties will be:
To produce documentation for both standard and non standard contracts as requested by the sales team to a high professional standard
Ensure adherence to procedures for acceptance of deals and ensure that associated approvals are gained
Creation and submission of contract proposals and tracking through the in-house system
Ensure accurate and prompt customer billing
To ensure all signed contracts are correctly scanned into the system
To ensure every deal has a valid contribution program logged in the correct manner
To liaise with the Risk and Refinance department to ensure all deals are correct and complete
Manage and control customer situations on behalf of the relevant sales person, keeping all stakeholders informed of situations
To check all supplier invoices received and approved in line with the approval checklist, to ensure the data is accurate and conforms to the contract in place
Obtain, maintain and review invoice approvals for all invoices, ensuring full approval given by the customer before payment is sanctioned to the supplier
To manage the clearance of all invoices over 30 days
To work closely with the accounts team to ensure all invoices are paid promptly and to enhance interdepartment relations
To work in conjunction with all departments to resolve issues and enhance relations
The ideal candidate will have the following skills:
- Someone who is honest and trustworthy
- Has the ability to work well alone and as member of the team
- Efficient
- Has a willingness for continual learning
- Effective communication skills
- Good time management
- Have initiative, motivation and focus
- Able to manage time and workload effectively
- Well organised and logical thinking
In return the company will provide excellent benefits, 25 days holiday plus stats, a competitive salary, and a really nice place to work.