Willmott Dixon are currently recruiting for an Administration Coordinator to provide support to our London & East construction business and our central Health, Safety and Environmental team. This will be a hybrid role and you will need to be based in our Hitchin office 3 days a week
The role of an Administration Coordinator is integral to maintaining organizational efficiency. You will be responsible for a wide range of tasks that support the administrative operations, requiring a diverse skill set and the ability to manage multiple responsibilities simultaneously. The role offers opportunities for career growth and development within administrative and managerial fields.
Responsibilities
Administrative Support:
- Assisting admin team and other relevant staff with administrative tasks.
- Scheduling and coordinating meetings, appointments, and travel arrangements which includes booking of hotels and train tickets.
- Preparing and editing correspondence, reports, and presentations and ensuring all relevant databases are kept up to date.
- Attending meetings when required and minute taking, ensuring all meeting packs are issued ahead of the meeting.
- Proactively Assisting in the planning and execution of company projects when necessary.
- Extensive diary management.
- Occasional receptionist cover.
- Responding to Customer queries in a positive and timely manner.
- Understanding MS Office and a willingness to learn company software databases when required.
- Playing an important role in our company sustainability and social value commitments.
- Maintain the SHE communications and distribution list and issue when necessary.
Record Keeping:
- Managing physical and electronic files and records.
- Ensuring compliance with company policies.
- Maintaining confidentiality of sensitive information.
Qualifications
- Education: Business administration requirement or equivalent.
Experience:
- Previous experience in an administrative, receptionist or coordinator role is essential.
- Profound knowledge of MS Office suite.
- Confident communicator and Customer service focused.
Certifications:
- Professional certifications such as Certified Administrative Professional (CAP) can be advantageous.
- NVQ Level 3 or equivalent.
Essential / Desirable Criteria
- Organizational Skills: Ability to manage multiple tasks, prioritize and handle projects efficiently.
- Communication Skills: Strong verbal and written communication skills.
- Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite, SharePoint) and familiarity with office equipment and willingness to learn and upskill where necessary.
- Problem-Solving Skills: Ability to identify and resolve issues promptly.
- Time Management: Efficiently managing time and prioritizing tasks to meet deadlines.
- Interpersonal Skills: Ability to work well with others, providing support and fostering a collaborative environment.
- Being capable to work on your own on occasions with self-motivation.
- Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
- Administrative coordinators will be typically office/home based.
- The role may require occasional travel for meetings, events, or training sessions.
- The job can involve interacting with various departments and levels of staff within the organization, as well as external partners or clients.
- Ability to plan ahead, being proactive.
Additional Information
At Willmott Dixon, we pride ourselves on being a diverse and inclusive employer. We welcome applications from candidates of all backgrounds and are happy to discuss flexible/agile working arrangements. We are a disability confident employer.
Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.