Ready to take your finance career to new heights? As an Accounts Assistant at Whistl, you'll enter a dynamic role filled with invaluable experience and training opportunities.
With the support of our Financial Controller and the wider team, you will play a pivotal role in safeguarding our company's financial well-being.
Your operational expertise and attention to detail will enable you to consistently complete tasks accurately and efficiently.
As an integral part of our company's financial management team, the Accounts Assistant will uphold the highest standards of compliance with company policies and regulations while honing your skills and making a meaningful impact on our success.
Role Overview
Your specific responsibilities will include:
Purchase Ledger
- Processing purchase invoices correctly in the accounting system via nominal entry, including ensuring the invoices are authorised within the required SLAs
- Reviewing and capturing invoice details relating to third-party costs and carbon data calculations
- Reconciling supplier accounts
- Managing supplier relationships, including resolving any discrepancies
- Producing weekly supplier payments within the determined procedure
- Maintaining highly accurate folder structures for reference and audit purposes
- Managing posting of staff expenses and payments
Sales Ledger
- Providing support for credit control purposes and supporting the entry of sales invoices at month-end
Third-party costs, including Carriage
- Creating and maintaining monthly/bi-monthly billing reports for third-party costs to be charged to our clients
- Providing support for any queries the Business Unit Managers have regarding the costs listed
- Reconcile monthly carriage costs
Bank accounts
- Reconcile all business bank accounts via online banking and Sage 50
- Set up online bank payments on request
Benefits
- Enhanced annual leave entitlement, starting at 31 days
- Access to our prestige benefits and rewards portal
- Long service rewards, both financial and leave-based
- Health cash plan
- Life assurance scheme
- Career development opportunities
- Access to a well-established Employee Assistance Programme Provider
- And other excellent benefits you'd expect from a market leader
Working Hours
This Accounts Assistant role is Monday to Friday, 37.5 hours per week, with the flexibility to adjust the start and end times of your shifts to coincide with the current team's working hours.
Essential Skills
Skills and attributes required to carry out this role include but are not limited to:
- Strong MS Excel skills and good MS Office skills
- AAT Level 2 qualified or qualified by experience
- Good working knowledge of Sage Line 50 (or equivalent accounting package)
- A team player with a positive, can-do attitude, hard-working and eager to learn
- Good verbal communication skills and a high degree of numeracy with the ability to build strong professional connections across all tiers while upholding confidentiality
- Excellent attention to detail whilst maintaining a flexible and adaptable approach
- Readiness and adaptability to undergo training for acquiring new skills as needed, constantly monitor and improve the quality and efficiency of all services under your control
- Strong organisational skills to effectively manage varied tasks within tight deadlines and prioritise effectively
- Self-motivated and proactive with the capacity to work independently while adhering to company resources and timescales
- Willingness to meet the demands of our busy operation, including occasional support outside the usual work location and hours, as needed by the business
Why Whistl?
We are the UK's leading delivery management company providing efficient, high-quality and competitively priced services across business mail, parcels, fulfilment and doordrop media in the UK and internationally. Distributing more than 4 billion items annually, we are market leaders in Downstream Access Mail (DSA) services, handling over 50% of bulk business mail in the UK.
We are in the top 100 privately owned companies with 23 locations across the UK. Our success is down to our people and the values we all follow to deliver excellence to our customers.
We think as part of a team, act with a can-do attitude and do the right thing. Following these simple values has resulted in our people delivering and exceeding our business and personal development goals.
We are a family of uniquely different people with strengths in the areas we work in, and always have the opportunity to be curious to enhance ourselves.
We are a disability confident employer and embrace Well Being, EDI and ESG to make ourselves and our environment the best it can be.
Due to the nature of our business, this role may be subject to a DBS check.