Job Purpose
The post will report into the Community Energy Grants Manager and provide support across a wide range of net zero projects in the Greater South East region, this will include administration of grants funds provided to community energy organisations, public sector bodies and contract administration for work commissioned by the GSE Net Zero Hub.
The role will play a pivotal role in the administration of grants, ensuring compliance with assurance frameworks, efficient processing and effective communication with stakeholders.
This position offers an excellent opportunity for someone with a strong administrative background, good communication skills and a passion for net zero public sector and community initiatives.
Key Responsibilities
Grant application process – support the grant fund manager to coordinate and facilitate the grant application process, guiding applicants through submission requirements
Review and evaluate grant proposals for completeness and adherence to guidelines
Ensure compliance with funding guidelines, the Hub's decision-making and assurance framework and reporting requirements
Ensure compliance with the CPCA processes for the procurement and award of contracts, supporting Project Managers with process flows
Collaborate with internal and external stakeholders to support with monitoring and performance reporting and addressing any compliance issues
Support the administration of awarded grants/contracts, including the preparation and issuance of grant agreements/contracts and related documentation
Maintain accurate records of grants/contracts awarded, expenditures and reporting deadlines
Communicate effectively with internal teams, external partners and recipients of grants/contracts
Assist in the monitoring and performance management of projects, including data management
Qualifications & Knowledge
Essential
Familiarity with public sector grants and the operation of grant-awarding programmes
Knowledge of the requirements for effective teamwork and the ability to communicate effectively with colleagues, stakeholders and funders
Proven and working knowledge of IT systems, including Microsoft Office applications
Proficient in database management
Desirable
Knowledge of public sector procurement
Familiarity with Government grant funding schemes
Experience
Essential
At least 3 years' experience in grant administration or related administrative roles within central government, local government or the community / voluntary sector
Strong organisational ability, capable of completing tasks and actions efficiently and effectively
Well-developed interpersonal and communication skills: able to form effective relationships with a wide range of stakeholders including public and private sectors, senior management, as well as clients and contractors from diverse backgrounds.
Excellent written and verbal communication skills
Desirable
Experience in contributing to performance management reporting
Experience in handling personal data confidentiality and professionally in line with GDPR Regulations
Leadership
Essential
Understand the importance and value of teamwork whilst being comfortable working autonomously
Highly organised with a clear understanding of objectives, pipelines of future work, activities and timeframes
Strong organisational and time management skills
Self-motivated, conscientious and responsive: an ability to work flexibly to changing demands and tight timescales.