Office Manager / HR Assistant / £27,000 - £30,000 DOE + Benefits
Central Bristol / 100% office based / Hours Mon to Fri 37.5 hours per week
The Company:
Our client is a well-established probate and estate administration company whose aim is to ensure they offer a seamless and straightforward service for customers and families in their time of need. They have excellent values and genuinely look after their staff.
The Job:
As Office Manager your role is to develop and maintain a pleasant and efficient work environment, ensuring high levels of organisational effectiveness, communication and safety. Responsible for organising and coordinating the general running of the office including managing office procedures, health and safety compliance, facilities contracts and office projects and events. You will fully support the Executive Team by providing administrative and operational support as well as supporting the HR Function as required
Day to day responsibilities:
Ensure the office is maintained as a clean, safe and tidy working environment
Co-ordinating and arranging all maintenance, repairs and upgrades as necessary, ensuring compliance
with the conditions of the office lease and dilapidation obligations
Organise, annual Summer and Winter parties and promote employee wellbeing
Being the first point of contact for and liaising with managing agents, landlords and all other property related contacts as appropriate
To manage the Group's premises including issues of security to include management of employee and visitor passes
To project manage any required changes to improve office conditions or processes
Ensuring high service standards and contract compliance from facilities contractors / suppliers e.g. cleaning, security, postage, stationery etc.
Manage procurement negotiations with office suppliers
To act PA to the Group Executive team, and provide administrative support and assistance in organising events, travel, expenses, and meetings.
Working in conjunction with HR on the induction process ensuring new joiners receive relevant training through the planning of the induction training schedule
To act as the company Health & Safety Officer, ensuring that the office complies with the necessary Health & Safety regulations, carrying out staff H&S training, working with HR and Quality and Compliance to review and update health and safety policies & procedures
To undertake the role of chief fire marshal, ensuring fire and evacuation procedures are followed.
Liaising with fire marshals and building management as appropriate
Own the new joiner on boarding and leaver offboarding activity
Carry out right to work and DBS checks for all employees
Manage and maintain accurate documentation and information stored on the HRIS, supporting HR file audits when required and support with administration and HRIS management for employee amendments
Assist with benefit administration when required
The Person:
Ideally our client is looking for a dynamic and proactive individual who has experience working within an Office or Facilities Management/ Support role, including the management of contracts, leases and insurances
A professional approach, demonstrating initiative and the ability to adapt to conflicting demands along with being deadline focused. With excellent time management skills and ability to multi-task and prioritise work as well as a problem-solving mindset with an ability to suggest improvements and think on their feet!
Resilient whilst remaining personable
Desirable skills: First aid and Fire Marshall trained / Health and Safety Qualified / A qualification in facilities management and / or CIPD level 3 / Working within a fast-paced professional organisation
The Benefits: 25 days Holiday Entitlement (Increasing annually to 30), Buy or Sell up to 5 days holiday per year, Health Cash Plan - Cash back for Dental, optical and other treatments, PERKS - Employee discounts across a range of high street products, Income protection insurance, Life assurance policy, Company pension (Matched contribution up to 5%), 12 weeks Enhanced Parental leave policy, Cycle to work scheme, Employee Assistance Programme.