JRRL have a great opportunity for a professional and experienced Personal Assistant/Senior Administrator to join a local business to support the Director of one of the busiest departments, whilst facilitating the running of the wider admin and reception teams. The role requires a highly organised and efficient individual who has the ability to anticipate demands, prioritise workload and adhere to deadlines, communicating at all levels with a strong attention to detail and good time management. The candidate will be required to have a high technical skill in the use of the Microsoft Suite, particularly Excel and the use of formulae.
**Hours: 9am to 5:30pm, office based
Key Areas of Responsibility for the PA/Senior Administrator:
- Maintain a high degree of awareness of the director's workload, priorities and commitments, anticipating actions and requirements on their behalf
- Oversee the Director's diary, working closely with him to schedule meetings both internally and externally.
- Keep CMap figures/invoice schedules in accordance with the invoicing tracker
- Creating projects on CMap
- Overseeing the admin team and reception team. Ensuring reception duties are fulfilled. Overarching facilitation of the wider admin team.
- Creating programme of works using ASTA Power Project
- Analyse reports on CMap to distinguish areas of concern and then chasing the relevant people for information needed
- Co-ordinate new starter information alongside HR/marketing. Carry out new starter inductions.
- Liaise with directors and senior teams
- Send the submissions tracker to CDM team with relevant projects
- Ensure all invoicing is sent to the to the Director to authorise and updating CMap accordingly
- Producing presentations on PowerPoint, for department and client meetings etc.
- Organise meetings / events / social events / senior team meetings / department meetings / admin meetings etc.
- Write up meeting minutes/action list and distribute to relevant people. Create meeting agendas for both internal and external meetings
Knowledge, Skills and Experience required for the PA/Senior Administrator:
- Strong organisational skills, with experience in day-to-day diary keeping and administrative duties
- Excellent communication skills and ability to liaise at all levels
- Excellent IT skills and proficiency across all Microsoft software, particularly Excel (formulae), Outlook and Word
- Strong attention to detail and time management
- High level of personal integrity and a responsible attitude to handling confidential information
Benefits:
- 25 days holiday, rising to 30 plus option to buy another 5 days
- Business performance related bonus
- Employee ownership scheme and profit sharing
- Employer pension contribution
- Learning and development opportunities with access to client networks and support in career development
- Future studies if required
- Employee referral scheme
This is an exciting role. Bring your skills to this role and develop your career in this great local company.