Thermoteknix, a growing but well-established company based in North Cambridge, is looking to recruit an Office Manager/HR Coordinator. This is a varied and challenging role and the successful application will be based at our Head Office in Waterbeach, just north of Cambridge.
Thermoteknix is an award-winning innovator and manufacturer of night vision and thermal imaging equipment for industrial applications, defence, security and law enforcement. Celebrating more than 40 years of business success, the company continues to expand alongside demand for its award-winning and ground-breaking technology.
The Role
We are now looking for an Office Manager/HR Coordinator to look after the day to day running of the office and, in addition, to provide HR and Recruitment administration for Thermoteknix. Duties include, but are not limited to:
Office Manager
- Supporting the Managing Director and organising meetings/diary management and internal administration.
- Day to day running of the office ensuring it is kept to a high standard.
- Liaising with building maintenance suppliers (cleaners, CCTV/security, gardeners etc).
- Administration for company car fleet.
- Managing insurance policies and liaising with brokers for annual insurance renewals.
- Answering/screening calls via the switchboard.
- Organising office/stationery supplies and arranging the weekly food delivery for staff/visitor refreshments.
- Maintaining personnel lists including staff whereabouts list, internal telephone lists, staff photo board, and staff parking spaces.
- Organising internal and external meetings and organising/providing refreshments and working lunches as and when required.
- Organising/overseeing summer and Christmas company events.
- Organising both European/International travel, including booking flights; cars/taxis, making hotel arrangements; producing itineraries and organising overseas visas.
HR /Recruitment Administration
- Acting as a first point of contact for any HR queries from members of staff.
- Ensuring all staff induction/training records are kept up to date.
- Attending/minuting meetings with senior managers, including performance management processes.
- Co-ordinating staff appraisals working closely with senior managers.
- Day-to-day oversight of company workforce, including: administering staff annual leave, administering the staff flexi-time system and liasing with staff on the company pension scheme and administering the benefits programme.
- Maintaining/updating job descriptions for current vacancies.
- Ensuring jobs are advertised on company website, job boards and listed with agencies.
- Liaising with recruitment agencies, candidates and managers to organise interviews.
- On-boarding for new members of staff, including organising background checks, creating new-joiner packs, and arranging inductions.
Required Skills
- Previous Office Manager experience is essential, together with some knowledge of HR/recruitment.
- This is a varied and challenging role so the ability to prioritise is essential.
- Excellent written and verbal communication skills.
- Organised with attention to detail.
- Flexible team player, willing to adapt to changes.
- Ability to maintain confidentiality of information related to the company and its employees.
- Due to the nature of this role, this role is office based.
WE ARE ONLY ABLE TO CONSIDER CANDIDATES WHO HAVE THE RIGHT TO WORK IN THE UK