About The Role
Job Summary:
We are seeking an organised, proactive, and detail-oriented candidate to oversee the smooth day-to-day running of our office and depot operations. The ideal candidate will play a pivotal role in supporting procurement, administration, fleet coordination, training, health and safety compliance, and internal communications, helping to maintain a professional and efficient workplace.
Key Responsibilities:
Procurement & Finance Support
- Raise purchase orders and requisitions in line with company policies
- Maintain the procurement tracker to ensure accurate and up-to-date records
- Manage new supplier onboarding processes and ensure all documentation is complete and compliant
Office & Site Administration
- Manage and maintain the office email inbox and SharePoint sites
- Order and track office supplies, including stationery, PPE, and IT accessories
- Handle incoming and outgoing post in a timely manner
- Maintain the employee asset register, ensuring all issued equipment is logged and tracked
Employee Training & Travel Support
- Process staff timesheets, working hours, and mileage records for payroll purposes
- Coordinate travel arrangements for staff
- Maintain the company training matrix to ensure all employee training records are current
- Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements
Fleet & Vehicle Management
- Oversee the daily management of company vehicles
- Ensure vehicle check sheets are completed and recorded accurately
- Schedule regular servicing, MOTs, and inspections for all fleet vehicles
- Coordinate with service providers for vehicle repairs and replacements when needed
- Manage booking and return of temporary or replacement vehicles to avoid downtime
Health, Safety & Compliance
- Support and participate in audits and accreditation activities
- Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections
Front Office Duties
- Answer incoming telephone calls in a professional manner
- Greet visitors and ensure they are directed or assisted appropriately
Qualifications, Knowledge, Experience & Skills:
- Minimum grade C in GSCE English and maths
- Good written and verbal communication skills
- Strong organisational skills
- Ability to prioritise workload effectively and meet deadlines
- Accuracy and attention to detail
- Proficient in Microsoft office (word, excel)
- Flexibility and willingness to take on different roles/tasks as required
About The Organisation
KUS Power Engineering, part of the BRUSH Group, is a design and build, high voltage, electrical contractor committed to outstanding customer service and the safe delivery of turnkey substation projects from 11kV to 275kV.
With a proven track record of quality outcomes, KUS Power Engineering deliver contracting services to some of the largest organisations in the industry, seamlessly managing the design and delivery of a package of works while ensuring their timely commercial closeout.