Legal Team Assistant - City - up to £40k
Hybrid working, 09:00-17:30
Wise May are looking for a Legal Team Assistant to join our client, a personable and progressive law firm based in the City.
Duties to include:
- Manage and monitor diaries, ensuring they are up to date, arranging meetings with clients and key stakeholders
- Client / matter administration including client onboarding; AML process (including effective liaison with the Compliance team)
- Arrange for the completion of photocopying, printing, organising couriers, sending out letters/emails etc
- Organise meetings, book conference rooms, arrange refreshments
- The primary point of contact with clients in relation to onboarding and billing
- Gain knowledge of the firm's billing and accounts system
- Proactively undertake the billing process by liaising with the lawyer and accounts, producing draft and finalised bills
- Support the lawyers throughout the billing process
- Overseeing processing of expenses
- Coordinate travel arrangements, including flights and hotels
Skills:
- Accurate typing speed of at least 60 words per minute.
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Excellent telephone manner and competent knowledge of telephone system
- Excellent communication, organisational and team skills
- Excellent attention to detail
- Flexible, dependable and able to take the initiative
- Able to remain calm under pressure and work to tight deadlines.
- Conscientious, approachable and enthusiastic.
- Able to quickly build confidence, respect and trust with others.
- Trustworthy, discrete and able to handle sensitive situations respecting confidentiality
Benefits:
- Discretionary bonus scheme
- Well being Wednesdays
- Sports and Social clubs
- Volunteering days
- Subsidised restaurant on site
- 25 days annual leave
- Life insurance
- Law Care
- Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay
We would be keen to speak with anyone who has experience with diary management and travel arrangements.