Who We Are
The Prax Group is a British multinational independent production, refining, storage, distribution and sales conglomerate dealing in crude oil, petroleum products and biofuels, headquartered in Weybridge, Surrey. Our mission is to conduct business responsibly, placing excellence, integrity, and philanthropy at the heart of everything we do.
The Prax Group's core business is production, refining, logistics, and integrated supply and optimisation; our assets and investments complement and enhance these activities. The Group has over 1,500 employees in 6 offices across the world. The Group's downstream marketing and distribution businesses carry the Harvest Energy brand. Its midstream and upstream businesses, including production, refining, and blending, carry the Prax brand. The Group is collectively identified as the Prax Group.
To support our organisation we are seeking an experienced Office Administrator/Receptionist for our prestigious London office on a part time basis. Reporting to the Facilities Manager, the role will include daily set up and upkeep of the office allowing the office to be run smoothly and efficiently as well as assisting the employees.
The hours will be 8.30am -2.00pm Monday to Friday.
Principal Responsibilities
Your role will include, but not limited to:
- Meeting & greeting external guests and visitors
- Answer telephone calls, email queries and front door
- Make sure all meeting rooms are prepared to a high standard before meetings and to ensure that meeting rooms are left tidy afterwards
- Assist in preparing for meetings, video/audio conferences
- Arrange refreshments and lunch for meetings
- Support in organising events for the company
- Check kitchen provisions and ensure that the weekly food delivery is ordered and unpacked
- Ensure that the reception area is left clean and tidy and to a high standard each day
- Deal with any deliveries and couriers
- Check stationery stock and order, or required and ensure that cupboards are tidy
- Change copier toners when required. Order replacements as needed
- Shred papers/documents if requested and empty shredder when full
- Adhoc duties as and when required; support the facilities team, photocopying, binding, scanning and filing
- Kitchen maintenance, keeping them stocked, clean and good working order
- Create new starters key access cards & capture of staff pictures
- Assisting with arrangement of office maintenance/ engineers
- Management of stock deliveries - food, water, coffee ect
- Office checks & audits completed daily
- Distribution of daily post - Scanning & emailing to correct department & stamping outgoing post
- Office register daily
- Support with travel bookings, online ordering and credit card purchases when required
- Work as a team with the Facilities group
It would be great if you had the following:
- Previous customer service experience
- Experience of working in a professional environment
- Strong team player willing to go above and lend a helping hand
- Ability to build effective relationships internally and externally
And posses these personal skills/attributes:
- Self-motivated and proactive
- Strong communication skills
- Confident organisational & time management skills
- Full working knowledge of Microsoft Office programmes including Excel
- Possess strong attention to detail skills
- Ability to remain composed and calm under pressure
- Ensure confidentiality at all times
You will be joining an established facilities team and may occasionally be required to cover colleagues based in our head office in Weybridge.