SF Recruitment are working with a business based in Merry Hill (DY5) who are looking for an Admin / Office Manager to join the team
£35,000 - £45,000
Office based
JOB OVERVIEW: Reporting to the Regional Administration Manager, the Administration Manager is to provide administration and finance support to the departments. They are to ensure strict compliance with all finance and administration company procedures.
Main Duties for Admin / Office Manager:
- Provide leadership, direction, and training to all team members and ensure they have a full understanding of company procedures and operational procedures.
- Recruitment of administration staff, in consultation with their Regional Administration Manager.
- Ensure the administration team adhere to all HR guidelines.
- Responsible for the training and mentoring the administration team and ensuring all staff perform their duties to the level required by the company.
- Ensure training records are maintained.
- All company emails are read and actioned without delay.
- Ensure the safe code and access codes are changed if there is a change in personnel on the administration team or a change in the store management team.
- Ensure all HR documentation for all new employees is completed.
- Ensure all HR issues and complaints from other departments are referred directly to the relevant General Manager in the first instance. Admin Managers are only to deal directly with administration team HR issues and grievances.
- Maintain the key register and keep secured in the store safe.
- Ensure all takings are reconciled daily.
- Maintain continuity on all manual stationary.
- Change floats and petty cash are reconciled as per company procedures
- Refund and credit transaction reports are checked daily.
- Confirm all deposits to the daily banking summary each day. This must be completed in the presence of the Banking Clerk and must be a dual signature process.
- Ensure security ID for banking couriers is valid and up to date.
- The customer debtors report is run weekly, and all debit and credit balances are investigated to ensure they are accurate. Any issues are reported to the Store Manager for actioning.
- Ensure there are no staff debtors.
- Verify the debtor's reconciliation weekly and ensure any variances are investigated.
- Approve all trade supplier batches daily.
- All outstanding credit claims, invoices and delivery dockets are followed up and actioned appropriately.
- All requirements for stock take and month end are monitored and completed.
- The stock adjustment report is actioned daily, and any discrepancies are followed up.
- Process all supplier expenses invoices weekly before the accounts payable cut off time.
- Understand the role of the Banking Clerk and Accounts Administrator.
- Ensure all Finance debtors over 30 days are investigated by the Store Manager.
- Complete all admin payments promptly.
The ideal candidate must have experience in Admin / Office Management including Finance, HR and Health & Safety