Admin Assistant- Bracknell/ Hybrid- 12 Months- £15-£20 ph PAYE
The successful Admin Assistant will provide administrative support to the Operational Excellence Team and Operations Manager arranging program meetings / workshops, writing up of actions and notes, management of data team data bases.
Responsibilities:
- Assist with building content and consolidating data for quarterly and monthly PMO reports for internal customers
- Assuming the responsibility for keeping the various on and offline platforms and dashboards live and up to date e.g., Smartsheet, Power-Bi, team space and SharePoint
- Maintaining organisational charts and DL lists.
- Handling of administrative matters, e.g., invoices, reporting and purchase order in 'Ariba' (Support UK GFM operation with PO Management)
- Support with collation of information from the wider GFM team for functional presentations
- Formatting and finishing of documents (Case Studies, Process documents)
- Taking and distribution of meeting minutes, monitor follow-up actions and activities (Program calls, key project meetings)
- Managing travel arrangements and expense reporting, e.g., visa application, hotel booking
- Responsible for ensuring that data and documents are properly updated, maintained and filed appropriately in 'SharePoint' / Teams
- Support with data gathering, reporting and administrative activities as required
- Administration of the GFM Capex & Sustainability tracker and reporting
Skills/ Experience:
- Critical knowledge and experience working with remote and senior management teams
- At least 2 years of administration experience within a regional and /or global function for a client or services organization in a similar role
- Good interpersonal, influencing, negotiation and good communication skills
- Strong English language skills with other languages being an advantage
- Excellent skills in MS Office, frequent user of Apps and other advanced IT tools, such as SharePoint and databases
- Organisational skills and attention to detail, taking ownership; demonstrating accuracy and awareness of goals and standards; follows through to ensure high standards are met.
- Excellent interpersonal and communication skills
- Skills and integrity in handling and managing financial transactions and reporting, including expense reporting and processing
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.