The Role:
We are looking for an organized and proactive individual to join our team as an Office Manager / Team Support Assistant. In this dual role, you will be responsible for managing the day-to-day operations of the office while providing high-level administrative support to Managing Directors or Directors. The ideal candidate will be able to manage office logistics, maintain an efficient work environment, and assist in managing schedules, meetings, and communications.
What you will be responsible for:
Office Management:
- Oversee the daily operations of the office, ensuring a smooth and efficient work environment.
- Manage office supplies, including catering, stationery etc
- Liaise with facility management vendors, including building management, cleaning, catering and security.
- Coordinate maintenance and repairs for office equipment and facilities.
- Ensure health and safety protocols are adhered to within the office.
- Organise office events and meetings.
- Handle incoming and outgoing mail and deliveries.
Front of House:
- Oversee the booking and preparation of meeting rooms, ensuring they are fully equipped and presentable for all internal and external meetings.
- Ensure meeting rooms are kept clean, organised, and stocked with necessary supplies.
- Manage front-of-house operations, including welcoming visitors and handling incoming calls in a professional and friendly manner.
- Coordinate with relevant teams to ensure smooth hosting of meetings and events, including catering arrangements when required.
- Act as the primary point of contact for visitors, maintaining a professional and welcoming reception area.
- Providing
- They will be a requirement to work late on occasion to provide support for meetings or events that extend into the evening. This includes assisting with setup, coordinating refreshments, ensuring technology needs are met, and managing any last-minute requirements to facilitate a smooth event.
Personal Assistant Duties:
- Provide high-level administrative support to Managing Director or Directors, including managing calendars, scheduling appointments, and booking travel arrangements.
- Assist with project coordination and follow-up on tasks and deadlines.
- Any ad hoc duties that may be required.
Key Skills & Qualifications:
- Proven experience as an Office Manager, Personal Assistant, or similar administrative role.
- Strong organisational skills with the ability to multitask and prioritise tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and software.
- Strong attention to detail and problem-solving skills.
- Ability to maintain discretion and confidentiality at all times.
- A proactive and flexible approach to work.