Business Support Administrator
Bedfordshire (with some travel to other sites)
Main Purpose of the Role:
- To provide an effective and efficient administrative service for Bedfordshire Police. The role will include business support administration to the Local Policing / Crime & PPU / Intel / SSID department.
- To contribute to achieving the vision, purpose and values of Bedfordshire Police.
Key Responsibilities:
- To provide a range of administrative support duties for the Local Policing / Crime & PPU / Intel / SSID (to be amended upon recruiting) department to include:
- Produce emails, letters and other correspondence using MS Windows software and Bedfordshire Police ICT
- Booking meetings; including sending agendas, background papers.
- Liaising with the appropriate people to ensure appropriate pre-meeting notes or briefings are obtained for meetings where required.
- Attending meetings and preparing and maintaining decision and action logs. Ensure that meeting documents are circulated promptly in accordance with agreed Service Level Agreements.
- Maintaining a comprehensive electronic filing / storage system for departmental correspondence and key documents. Make effective use of SharePoint and OneNote.
- Provide diary management, including booking meetings, booking rooms on Police estates.
- Provide transactional itinerary planning to ensure appropriate travel where required.
- Providing cover for team colleagues as required.
- Controlling and handling documents in accordance with protective marking requirements.
- Provide support for completion of individual and departmental records (For example, time sheets, expenses, stakeholder lists and hospitality paperwork).
- Facilitate the resolution of ICT technical problems, where possible.
Entry Requirements;
- Must have a good standard of verbal and written communication skills for correspondence and reports and be able to speak to people face to face and over the telephone clearly and concisely.
- Strong administrative experience.
- Ability to organise meetings.
- Ability to work under pressure and to manage deadlines.
- Ability to prioritise workloads with relevance to importance and timescales.
- Strong IT skills with a working knowledge of Microsoft Office to include MS Teams, Word, Diary
- and Email management in Outlook, Excel, Power Point, Mail Merge, SharePoint and One Note.
- Able to work on own initiative and unsupervised, as well as being able to work in a team environment.
- Experience of dealing with people at all levels.
- Able to undertake administrative work accurately and in a methodical way.
- Experience of working within a customer focused environment.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.