Page Personnel is recruiting an EA to CEO of a start up joint venture between 2 very well known and established companies.
Client Details
They are leading the way in generating ultra low emission technology. The company is part part of a massive global structure of 19,000 people, but the office and business in London is currently 4 people and growing to 40-50 by end of next year. This will be a really fast paced environment and really suit someone who is excited by the growth and scaling up.
Description
- Coordinating the executive calendars across multiple time zones
- Liaising with other EAs in multiple time zones to arrange meetings with senior stakeholders with conflicting diaries.
- Arranging of multiple global travel arrangements, preparing agenda, arranging logistics entry requirements, attending team meetings and maintaining action logs for leadership team meetings.
- Management of extensive travel arrangements such as taxis, accommodation, restaurant bookings and collate travel itineraries.
- In-charge of logistical arrangements of high profile visitors from Head Offices.
- Management and responsibility for diary management, in-box management and ad-hoc administrative duties
- Prepare materials for meetings and provide post-meeting follow-up notes.
- Co-ordinate internal and external meetings
- Prepare quarterly Townhall, setting up and support events; (Lunch & Learns, Breakfast meet ups etc.)
- Generate expense and claim form submissions
- Be able to create a new supplier in the system, invoicing support and raising POs
Profile
- Being accountable for all projects and tasks undertaken. Ensuring information is obtained and completed on time.
- Prioritising workload to meet the ever-changing business objectives and demands
- Good knowledge of Microsoft Office; SharePoint, Excel, Word and PowerPoint
- Proven ability to work under pressure and multi-task
- Can effectively prioritise work
- Strong team player
- The ability to influence and negotiate to a high standard
- High level of integrity; confidentiality and discretion are a major part of this role
- Strong interpersonal skills, communication and organisational skills
- Able to deal with ambiguity
- Excellent attention to detail
- Ability to communicate with people at all levels confidently and professionally
- Spoken French, Spanish or Mandarin would be an advantageous bonus, but isn't a necessity
Job Offer
£50,000 - £58,000 (depending on the candidate)