Initially for a 3-month basis, but could go FTC. As an Events Coordinator, you will play a crucial role in planning, organising, and executing successful events. You'll collaborate with clients, vendors, and our team to ensure seamless event delivery.
The successful candidate will be responsible for the below: -
- Proficient use of MS Excel to develop intuitive member contact resources.
- Take the lead in establishing, monitoring and maintaining a membership senior leaders contact database that meets corporate requirements.
- Liaising with NHS and other member bodies to build a robust database of contacts.
- Assist in the production and maintenance of a broad range of engagement channels and products including high quality promotional materials, digital products such as videos and social media content, presentation slides; using the right channels and styles for specific audiences, using digital and print formats.
- Oversee the response to unsubscribed, bounce-backs and non-delivery of bulk mailings and use this information to support the ongoing maintenance of a corporate database.
- Produce written communications to the highest standard, appropriate to the audience needs.
- Assist with the co-ordination and delivery of effective digital engagement activities with clear objectives and evaluation methods, which support delivery of the Policy, Strategy and Communications team annual work plan, through the development of direct marketing resources.
- Format technical information in ways that are simple to understand by a variety of audiences;, includes formatting of internal professional presentations.
- Establish and maintain effective relationships with all staff, suppliers and other stakeholders as required through open communication.
- Articulate the benefits and features of appropriate engagement approaches and delivery options.
- Liaise with outside organisations to confirm contact information.
- Set up and maintain electronic storage systems in line with team requirements and information governance policies.
- Assist in evaluations of engagement activities and collation of feedback information.
- Use your own initiative to adapt and flex work priorities to shifting demands and priorities.
The ideal candidate will be able to demonstrate
- Experience: Previous experience in event planning or coordination preferred.
- Organisational Skills:
- Communication: Excellent verbal and written communication skills.
- Attention to Detail: Meticulous in planning and execution.
- Problem-Solving: Quick thinking and adaptable in challenging situations.
- Team Player: Collaborate effectively with colleagues and clients.
- Tech-Savvy: Proficient in Microsoft Office and event management software.
- Experience with both live and virtual meetings and events.
- Proven ability to work cohesively as part of an events team.
- The ability to make decisions independently in challenging circumstances.
- Strong communication and relationship management skills.
- Proficiency in Microsoft Office applications (Teams, Word, Excel, Outlook, and PowerPoint).
- Familiarity with virtual events platforms such as teams
- Experience within an inter-governmental organisation or diplomatic service.
- International experience, specifically within Commonwealth member countries.
- Familiarity with record management systems and electronic records.
- Keep calm under pressure
If this role is of interest, please apply ASAP with an up-to-date version of your CV highlighting all your relevant experience or feel free to get in contact ASAP
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