The Finance Assistant at this organisation provides essential day-to-day support to the Deputy Director in the administration of the organisation's finances.
Finance Assistant Salary: £26,000 Per Annum (Pro Rata £20,800) Tenure: Permanent Hours: 4 days per week Location: Oxford, OX1
The Finance Assistant works with the Deputy Director to provide comprehensive financial support to the organisation. Working closely with all members of the team, the Finance Assistant is responsible for maintaining financial records and systems, communicating effectively at all levels and demonstrating excellent attention to detail and the highest professional standards.
Principal Responsibilities
- To provide administrative support to the Deputy Director and Senior Finance Officer in the financial, accounting aspects for this organisation.
Specific Duties (Accounting)
- Process purchase ledger invoices
- Process Purchase ledger payments on Xero
- Ensuring procedures are adhered to, and suppliers are paid promptly
- Respond to budget-holder and supplier queries.
- Process the shop and Cafe weekly sales to Xero and reconciling cash receipts
- Reconciling monthly business credit card bills, ensuring expenditure is correctly allocated.
- Monitor the finance and payroll email boxes and respond in a timely manner
- Empty, count (with witness) and bank donation boxes at least monthly.
- Fulfill any other duties reasonably requested by the Deputy Director.
- Assist with data entry onto excel spreadsheets as required
- Monitor petty cash and ensure floats for the cafe and shop are topped up weekly
Person Specification
- Recognised accounting qualification or working towards one (AAT)
- Experience of using Xero or similar accounting software
- Strong excel spreadsheet skills
- Excellent numeracy and literacy skills, with attention to detail
- Good understanding of financial controls within an organisation
- The utmost discretion and sensitivity when dealing with confidential information.
Benefits
- 25 days annual leave plus eight public bank holidays.
- Employees are entitled to up to a 25% discount in their Shop and Café.
- Employee Assistance Programme through Gemelli.
- Cycle and Home & Tech schemes available via BHN extras.
- An auto-enrolment pension scheme is in place with Legal & General. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.
Applications must be received by 9:00am, Monday 19th August 2024. Initial Interviews planned for the week commencing 29th August 2024
APPLICATION PROCESS:
To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and then redirected to complete your application for this position.
Notes
Our client is one of the UK's most exciting and influential contemporary art organisations, renowned for its bold and ambitious artistic programme that promotes diversity and internationalism and celebrates contemporary art as a progressive agent of social change.
They welcome more than 100,000 visitors each year with 10,000 attendances in creative learning and participation activities. The organisation's digital content reaches 450,000 through their digital channels annually. Through a wide range of high-quality content creation and programming, they aim to make contemporary art accessible and engaging to the widest audience and to promote creativity in all of its visual forms. Over the last 50 years they have brought some of the world's most important artists to the city, and the UK, and has developed an international reputation for pioneering emerging and under-represented artists.
This employer are a registered charity and rely on core funding from Arts Council England and Oxford City Council, and the generous support of individuals, trusts and foundations, sponsors, and friends.
They are committed to creating equality of opportunity for all and they value diversity in their team. As part of their Anti-racism Action Plan, they welcome applications from people from the global majority who are under-represented in their sector.
No agencies please.