Part-Time Property Administrator (Job Share)
Salary from £9,100 pa (part-time salary) dependant on experience
Mereworth, Kent
About Us
The Tregothnan Estate is a private family estate, based across Cornwall and Kent, and is also a landlord with a substantial portfolio of residential, commercial, and agricultural properties. The surroundings are inspiring, and the work is always interesting. Working at Tregothnan is being part of Kent's heritage and its modern future.
The Role
We are recruiting a part-time Property Administrator, to job-share with the existing Administrator, and support the Kent Estate Manager. This is a fantastic opportunity if you are looking for a varied role, in a fast-paced environment, in a friendly team, and want to have a great work-life balance.
Duties include:
- Be the first point of contact for tenants, customers and contractors.
- Maintain the Estate IT system for land and property holdings, including logging maintenance issues, dealing with diary actions and making any required amendments.
- Arrange necessary compliance works e.g. boiler servicing, electrical tests, etc and maintain efficient logs.
- Assist in the property lettings process, including conducting viewings, organising references, production of tenancy documentation, check ins/outs, inventories, deposit registration, EPCs, etc.
- Maintain efficient order log for processing purchase orders; process sales invoices and rent and service charge invoices; chase outstanding invoices and rental payments; maintain logs of outstanding debtors, lease expiries and rent renewals; and managing direct debit payments.
- Manage the petty cash, order stationery and other sundry items.
- Develop and maintain an efficient filing system.
- Provide general administrative support to the Kent Estate Manager.
About You:
You will need:
- Good standard of education, including GCSE Level 4 Maths and English (or equivalent).
- Previous administrative and customer service experience, and preferably previous property management administrative experience.
- Excellent organisational skills, ability to prioritise, and a high degree of attention to detail.
- Excellent timekeeping.
- Excellent IT skills, including Excel, Word, Outlook, and database management.
- Excellent communication and interpersonal skills, professional attitude, polite and good levels of personal presentation.
- Flexible and positive attitude.
- Capable of working to the highest standards with integrity, discretion and good humour.
- Ability to work alone and as part of a team.
- Full UK driving licence and own transport to travel to and from work.
Benefits
- Part-time 15 hrs pw, Mon-Tue, 9.00am-5.00pm.
- Salary from £9,100 pa (part-time salary), dependant on experience.
- 12 days' holiday, including bank holidays (part-time holiday entitlement).
- Health care cash back plan.
- Discount scheme with high street and online retailers.
- Salary sacrifice homeware, tech and cycle to work schemes.
Application deadline: 30/09/2024
Other organisations may call this role Administrator, Administrative Assistant, Office Assistant, Property Assistant, Estate Assistant, or Estate Administrator.
Webrecruit and Tregothnan are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you'd like to join us as a Property Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.