Responsibilities:
1. Office Management:
- Oversee the day-to-day operations of the office.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Manage office supplies and equipment, replenishing as needed.
- Handle incoming and outgoing mail and packages
2. Facilities Maintenance:
- Maintain the common areas, including meeting rooms, reception area, and kitchen, ensuring they are tidy and well-stocked.
- Coordinate cleaning services and ensure cleanliness standards are met.
3. Client Interaction:
- Serve as the first point of contact for visitors and clients, providing a welcoming and professional reception.
- Answer phones, respond to inquiries, and direct calls to appropriate staff members.
- Assist with scheduling appointments and coordinating client visits.
4. Telephone Communication:
- Answer incoming phone calls in a professional and courteous manner.
- Transfer calls to the appropriate departments or individuals.
- Take accurate messages and relay them promptly to the intended recipients.
5. Administrative Support:
- Provide administrative support to staff members as needed.
- Handle incoming and outgoing mail and packages.
Qualifications:
- Proven experience in office administration or a similar role.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Great motivation and always spotting for job independently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and deadlines.
- High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may be subject to change based on organizational needs and employee skillset.