FTC - HR Administrator
Job Title: HR Administrator (Maternity Cover – 6 months)
Reporting to: Chief People Officer
Job Purpose
This is a full time role to cover Maternity Leave.
The HR Administrator will have responsibility for the provision of high quality administration.
Specific areas of focus will include:
Providing high quality administrative support to the HR team
Taking responsibility for ensuring administrative systems are effective, efficient and make best use of technology
Contributing to a culture of continuous improvement within the team
Administrative Support
- Provide responsive and professional direct support to the HR Team, ensuring tasks are given due priority and attention
- Undertake general HR/payroll administration, e.g. drafting letters, maintaining employee files and HR Database (People First), responding to annual leave queries
- Maintain and update HR database with relevant changes i.e promotions, salary updates, departmental moves
- Issue log-ins for new starters for the HR system
- Collation of information and associated report generation for various departments monthly
- Develop and maintain electronic filing and ensure effective use of shared directories
- Contribute to project tasks as and when required
- Actioning reference requests for former employees
- Responsible for upkeep and the collation of probation reviews and corresponding letters
- Actioning resignation letters and following the firms leavers process
- Recording absences on People First
- Responsible for ensuring Line Managers complete return to work interviews
Miscellaneous
- To attend staff and departmental meetings as required
- To undergo training appropriate for the role
- To uphold the aims and principles of all the firm's policies
- Assist with embedding consistent and best practice ways of working and processes
- Assist with annual activities and/or specific projects e.g. external assessments, salary reviews, and audits
Person Specification
- Proven numeracy and written skills with very good standards of presentation and accuracy (essential)
- Strong IT skills, proficient in using Microsoft office for tasks relevant to this role (essential)
- A proven team player with strong interpersonal skills (essential)
- Excellent time management, with the ability to multi-task, prioritise and adapt to changing demands. (essential)
- Willingness to learn and develop knowledge and experience (essential)
- Enthusiastic attitude and approach to work (essential)
- Reliable and dependable with a flexible attitude towards work (essential)
- Ability to maintain absolute discretion and a high level of confidentiality (essential)
- Knowledge of HR Systems such as People First / Itrent. (desirable)
- Previous HR Administration or administration experience in a Law firm or Professional Services (desirable)
- This list is not exhaustive and may vary, any other ad-hoc duties may apply
Job Types: Full-time, Temporary contract
Contract length: 6 months
Salary: £24,000.00-£25,000.00 per year
Benefits:
- 25 days annual leave plus 1 day for birthday and 8 Bank holiday
- Company pension
- Gym membership
- Private medical insurance
- death-in-service
- critical illness cover
- cycle to work scheme
- tech scheme and a Bupa healthcare cash plan
Experience: Human resources: 3 years (required)
Licence/Certification: Itrent (preferred)
Please apply within if you are interested in this FTC HR Administrator role.