MDT Administrator
Tadworth Surrey
33 hours a week, across 4 days (Monday & Friday are a must)
£20,500 - Pro rata salary.
Parking on site
The role of the MDT Admin is to provide high quality efficient and reliable administrative support to the Therapies Directorate.
Duties and Responsibilities
- Support planning and changes in the administration of children and young people's timetable for children and family services.
- Support with photocopying of notes for subject access/ solicitor requests (SARS).
- Manage the SARS and redacting process with appropriate members of the Therapies teams.
- Update logs and coordinate the Clinical and Safeguarding Supervision across the Therapies teams, escalating non-compliance where required.
- Monitor mandatory training compliance and administer booking processes for all relevant training sessions/course.
- Coordinating specialist clinics, including spine and hip clinics; liaising with the Physiotherapy team to ensure the correct children are on the schedule. Liaison with external Consultants to organise the clinic lists.
- Carry out audiotyping of clinic letters and distribute as required.
- Update absences within the teams onto the SMI (staff care) system, as requested by the Heads of Service.
- Place orders for any required equipment and/or resources for departments and for the children and young people as deemed necessary.
- Take overview of clinical asset ordering, linking with the clinical assets team and management system, in line with MHRA guidelines and the medical devices policy.
- Track and monitor equipment orders with Heads of service, escalate delays and provide a central overview for all equipment re-charges and ordering.
- Raise and receipt PO's and invoices for the therapies directorate and liaise closely with the finance team.
- Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.
Skills and Experience
- Excellent administration skills, proficient in all Microsoft Office Programs.
- Previous experience within an administrative role.
- Working under pressure in complex and demanding environments, and to specific timetables.
- Ability to build strong relationships with clients.
- Experience of working with databases and updating tracking spreadsheets and information systems.
- Experience of coordinating clinics.
- Experience of audio typing.
The successful applicant will require an enhanced DBS check for this position.