We are recruiting for an Assistant Accountant for a really impressive business based in the heart of Manchester. They are the largest independent firm of chartered accountants in the North West.
Main duties
Commercial Support
- Provide commercial support associated with Contracts and expenditure to ensure we are getting value and only pay for what we need.
- Maintain contract register with complete awareness of contract positions.
- Maintain the suspense nominal and update any stories within the suspense tab of the balance sheet reconciliation spreadsheet monthly.
Sales Ledger
- Ensure accurate customer account maintenance and processing for the department (e.g. Billing addresses, email addresses, payment terms etc).
- Ensure Source of Work, Portfolio & Sector are completed within the client & project set up, attaining client detail sheets when not saved in project folder.
- Manage the import of invoices from Property Management (monthly).
- Post and manage cut-off of invoicing at month end. Allocate cash to ledgers and monitor tidiness of ledgers (daily).
- Deal with client queries, saving all correspondence in the Job folders. Ensure regular and timely billing of management fees.
- Complete the Sales w/off reconciliation each month in time for month end.
- Complete the Consultant tracker reconciliation each month in time for month end.
Purchase ledger
- Ensure accurate account maintenance and processing for the department.
- Post purchase invoices to the right NL codes and policing the accurate coding of invoices along with sufficient narrative.
- Manage supplier payments efficiently and accurately.
- Ensure the tidiness and accuracy of supplier accounts.
- Manage approval process (e.g. scanning) efficiently and accurately with other departments.
- Ensuring timely process of credit card statement.
- Download the auction marketing activity every month and calculate the amount to be re-charged to AHNW liaising with Farrells if they have any costs to be included.
- Update both the Company Events and Director Staff Entertaining trackers in time for month end.
Expenses
- Process and check all expense claim forms in line with the expenses policy.
- Manage the expense payment run ensuring the expenses are paid on time every month.
- Ensure the HMRC fuel rates are updated regularly with any changes.
Credit Control
- Process and check all expense claim forms in line with the expenses policy.
- Manage the expense payment run ensuring the expenses are paid on time every month.
- Ensure the HMRC fuel rates are updated regularly with any changes.
Sisco
- Raise Sales Invoices with accompanying council rates bill.
- Post Purchase Invoices to right NL code.
- Monitor the tidiness of both Sales & Purchase ledgers.
- Ensure Transport invoices are attained and processed for the month end deadlines.
- Manage supplier payments efficiently and accurately.
- Chase customers for payment and maintain credit control communication log.
- Daily Bank reconciliation.
- Conflict Checks
- Download weekly Sage File and Customer checks to the conflict folder.
- This role profile is not exhaustive, it will be subject to periodic review and may be amended to meet the changing needs of the business.
- The post holder will be expected to participate in this process and the company would aim to reach agreement to the changes.