This is an exciting opportunity to join our UK Investment Business Space Team as a PA/Team Assistant on a Full Time Permanent basis.
Role Overview :
The PA / Team Assistant will be responsible for supporting a team of 9 people, which includes 4 directors (3 in UK Investment Business Space and 1 UK Investment Development Funding). The team forms part of a wider department totalling 20 people who work very closely together. The role will involve working alongside a more senior PA supporting the same department.
Team Overview :
Our UK investment business space team is structured into sub divisions which include, Portfolio, Industrial and offices with a total of 25. This role will be looking after our Offices team which consists a team size of up to 10.
The successful candidate will be a good team player with strong organizational and communication skills and the ability to work under pressure with a willingness to learn.
They will have previous experience of working in a busy environment and be able to provide a high level of service to and establish rapport with clients. As a self-motivated individual, you will also be able to demonstrate reliability, flexibility, and initiative.
This role will start as 5 days a week in the office with a view to WFH on Fridays in the future.
Key Responsibilities :
- Diary management including internal and external meetings
- Travel and hotel bookings, UK and International bookings.
- Daily management of Dynamics data including; contacts, marketing lists etc.
- Raising instructions and looking at AML / Compliance.
- Creating TOB for the directors new instructions
- Creating fee invoices and arranging fee shares using Dynamics.
- Create and receipting PO numbers for external supplier invoices via MyPurchasing
- Tracking team costs and ensuring all details are correct
- Completing expense claims for Directors
- Organise appraisal meetings for the team with their manager
- Organising client and staff entertainment for the team & directors
- Financial tools super user and divisional rep
Additional Support :
- Updating and producing/proof reading schedules, spreadsheets, presentations, reports, pitches and correspondence.
- Using the healthcare system for directors when needed
- Updating CV's for directors after each job is complete
- Sending monthly marketing update emails on behalf of directors to clients
- Organising and managing working experience students
- Ensure all information that needs to be submitted to HR is done in a timely manner
Key Skills :
- Intermediate/Advanced Microsoft Office knowledge incl. PowerPoint
- Excellent communicator
- Excellent time management skills
- Excellent attention to detail skills
- Good team player but also able to work on their own and use their own initiative
- Excellent organisational skills
- A minimum of 2 years Admin experience
- Ability to work under pressure
Find out more about Savills offer
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