Office Manager (Temporary)
An opportunity has arisen for an experienced Office Manager to join a leading and prestigious organisation based in Lurgan.
This is a Full-Time Temporary Position – with an immediate start.
Working hours: Monday – Thursday: 8.30am – 4.15pm and Fridays: 8.30am – 4.00pm (36 hours per week) – with requirements to other sites.
With an hourly rate starting at £13.60 per hour.
Job Role:
You will be responsible for overseeing the daily administration of the Office. This will also include responsibility for all administrative, admissions and organizational processes as well as providing assistance when required to the Senior Leadership Team and wider Team.
Essential Criteria:
- Previous Office Manager experience within a similar role.
- IT Proficient with the skills and knowledge of using IT packages such as Microsoft Office, SIMS.
- Excellent communication skills with the ability to communicate with stakeholders at all levels.
- Excellent attention to detail with the ability to manage and prioritise a busy workload while adhering to deadlines.
- Ability to work as part of a team as well as on your own initiative.
Main Duties and Responsibilities:
- Supervise staff including the allocation of tasks, checking output, quality and quantity of work, rotation and reallocation of duties or workload.
- Monitor staff attendance and absence through HR digital platform Sage HR.
- Ensure that new staff, as assigned, are trained in all procedures and practice within the team/department.
- Co-ordinate with other clerical staff to ensure cover for each team during periods absence, leave, etc.
- Ensure staff are appraised in line with the procedures and assist in compiling a staff development plan for the team in accordance with the Staff Development Policy to maximise the potential of staff.
- Provide administrative, clerical and secretarial support to Senior Leadership Team including dealing with correspondence, minute taking, etc.
- Develop, maintain and operate computerized systems (SIMS, Outlook) and lead digital innovation throughout the administration department.
- Arrange meetings, appointments, and general co-ordination of diaries, calendar and tasks lists as required.
- Provide ad hoc statistical information as required.
- Type letters, reports, minutes, etc. using a variety of software packages.
- Update SIMS on a daily basis and carry out reporting tasks as required.
- Check and receipt goods & services on behalf of the team in line with financial procedures.
- Maintain Petty Cash system in accordance with financial procedures.
- Receipt, reconciliation and lodgement of income in accordance with financial procedures.
- Provide ICT administration, digital filing and photocopying in support of administrative processes.
- Research, collate and prepare information in order to brief Director of HR, Senior Leadership Team.
- Sort, screen and distribute all mail.
- Maintain and update digitised filing systems and ensure archiving is carried out on a regular basis.
- Maintain confidentiality at all times.
- Any other duties as required.