Office Assistant
- Job Type: Full-time
- Location: Weymouth
- Salary: £26k
We are seeking an Office Assistant to provide effective administration and operational support. .
Day to Day of the role:
- Arrange and prepare for internal and external meetings, including managing calendars and booking transport and accommodation.
- Organise company events, sales meetings, and conferences, and act as meeting administrator when required.
- Provide project support, prepare letters, presentations, and reports, and handle correspondence, complaints, and queries.
- Support HR functions, including note-taking at formal meetings, managing holiday bookings, maintaining attendance records, and updating personnel records.
- Issue employment contracts and new starter packs, and provide administrative support to the HR Manager.
- Manage annual insurance policy renewals, utility contracts, and company policies, ensuring compliance with GDPR.
- Assist the Group Health and Safety Manager, maintain accident reports, and oversee vehicle maintenance.
- Perform general secretarial duties, manage incoming and outgoing post, and purchase supplies as needed.
- Maintain and organise SharePoint and administer employee recognition schemes.
- Provide technical support for Greenhill Commercial, including arranging shipments, reconciling bank accounts, and assisting accounts.
- Manage rental income, supplier invoices, and bank reconciliations
Required Skills & Qualifications:
- Proven experience in administration, finance knowledge would be advantageous
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office, particularly Excel, and experience with SharePoint.
- Ability to multitask and prioritise work effectively.
- Knowledge of HR processes and legal compliance is advantageous.
- Experience in handling confidential information with discretion.
Benefits:
- Christmas shutdown
- 10% bonus
- Staff discounts
To apply for this position, please submit your CV or for more information please call OIivia at REED Bournemouth