Job Title: Facilities & HR Administrative Assistant
Location: Cambridge, UK
Contract Type: Full-Time, Permanent
Hours: Monday to Friday 9.00 am to 5.00PM
Salary: £29,000 per annum
Company Profile:
Would you like to be part of an international team dedicated to shaping the future of healthcare? Our client a global healthcare company are currently seeking a Facilities & HR Administrative Assistant to join their team in Cambridge. This is a key support role, working across both facilities management and HR operations to ensure smooth day-to-day functioning of their UK office. You will collaborate with internal teams and external partners to maintain a safe, efficient, and engaging workplace.
Key Responsibilities:
In this role, you will:
- Carry out routine facilities compliance tasks (e.g., water temperature checks, fire safety inspections, energy usage reporting).
- Liaise with contractors, vendors, and service providers; manage office maintenance and room bookings.
- Monitor and order office supplies, ensuring availability of resources and equipment.
- Serve as a designated Fire Warden and First Aider, upholding health & safety standards.
- Support HR administrative processes including recruitment logistics, employee records, and payroll data.
- Assist with onboarding, induction coordination, benefits administration, and probation review tracking.
- Maintain HR systems
- Work closely with the Managing Director, HR Manager, and Facilities Manager to support broader administrative initiatives.
- Ensure all activities comply with legal, regulatory, and ethical standards.
About You:
Our client is looking for someone who brings:
- Experience in HR administration and facilities coordination, ideally in a fast-paced or regulated environment.
- Excellent organisational skills with a keen eye for detail.
- Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
- A proactive and flexible approach to problem-solving.
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Teams).
Additional Information:
- Ongoing training and development
- Opportunities for progression
- 28 days holiday (including bank holidays)
- Company pension scheme
- Paid time off over Christmas
- Private medical care
- 15% pension contribution
Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted.
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