My client, a Global Media firm, is seeking a dynamic and highly organised Front of House Receptionist to be the first point of contact for the business!
You will report directly to the Operations Manager, this is such an amazing business to work for!
House: 8.30am – 5pm Monday to Friday office based.
Location: Covent Garden.
Front of House Reception:
- General reception duties, including greeting and looking after all visitors and colleagues, answering telephone calls and ensuring the smooth running of the front desk.
- Maintain 2 reception and guest areas by conducting daily, weekly and monthly checks.
- Monitor and ensure meetings rooms and facility areas are presentable for both clients and colleagues.
- Replenishing office, kitchen and stationary supplies as well as procurement of ad-hoc items.
- Diary manage meeting rooms for the office, minimising client/room conflicts, using Outlook and Condeco
- Monitor the FOH inbox and respond in a timely fashion
- Booking company and client meetings and arranging refreshments as requested, eg breakfast, lunches, drinks.
- Preparing refreshments and catering for internal agency events and socials.
- Dealing with couriers, deliveries, and post for the office.
- Assisting with client events e.g, catering, guest lists etc (some occasional late working may be required)
- Support the EA's and key stakeholders with ad-hoc duties if required.
- Work closely with IT ensuring equipment is functioning for day to day meets, events & talks.
- Creating ID cards for new starters on the Net2 software
- Responding to walk-ins and inquiries, offering general information
- Ad hoc administrative and team support duties
Experience needed
- Previous experience of using Condeco (useful but not essential)
- Previous reception and administration
- Keen eye for detail and presentation
- Excellent customer service skills
- Team player
- Proficient in Word, Excel and Outlook
- Smartways experience would be an advantage