Context
Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence in the property sector and strength in depth in a wide selection of other legal services for businesses and individuals. There are 5 offices in Birmingham, Bristol, Devon, Gloucester and London.
Job Purpose
To work alongside the Legal Director for the Construction department, in providing a full and efficient service, exercising confidentiality and high standards of client care at all times.
Key Duties and Responsibilities:
- To carry out and be responsible for tasks given by the Construction department.
- Use of DPS software (case management system) - training will be given, but a willingness and ability quickly to get to grips with new software is required.
- Opening new files and checking documents.
- Photocopying and scanning.
- Managing incoming and outgoing post, telephone calls and e-mails as required.
- Updating and creating databases and directories where appropriate.
- Audio and copy typing.
- Arranging Teams meetings.
- Ensuring electronic (on DPS) and hard copy files are kept tidy and up-to-date.
- Assistance with preparation of court forms, arbitration and adjudication documents.
- Typing witness statements and Excel spreadsheets (intermediate knowledge of Excel is preferred).
- Closing and archiving files when matter is completed. Checking nil balance with Accounts and confirming destruction date with Fee Earner.
- Prepare OneDrive files and download and marshal documents.
- General document management.
- Billing and reviewing WIP on matters monthly to assist keeping WIP to a minimum.
- Assist with GDPR and Anti Money Laundering tasks
- Travel locally to deliver and collect documents from contractors, solicitors and consultants (expenses paid)
- Training suitable to the role.
- Occasionally provide cover for Reception and post duties at times of holidays and sickness
- Any other "ad hoc" duties when required, including flexibility to cover in other departments within the Bristol office to meet the needs of the firm.
Location
Davies and Partners Solicitors, 250 Aztec West, Almondsbury, Bristol, BS32 4TR
Hours
Part-time, approximately 15 – 22.5 hours per week at the outset but with the potential to increase to nearer full time hours in the future. There is some flexibility with agreeing the total part-time hours and days to be worked. This role will be office based but some hybrid working can be arranged with approval from the Legal Director.
Compliance
As part of our compliance procedures, applicants are asked to note that:
- references will be followed up;
- all gaps in CVs must be explained satisfactorily;
- proof of identity and (where applicable) qualifications will be required;
- reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body.
- appropriate suitability checks may be required prior to confirmation of appointment.
This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions.
Equal Opportunities
Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.
To view our Candidate Privacy Notice please visit our website.
Person Specification, Essential criteria
Legal Status:
Right to live and work in the UK, e.g., valid UK passport or appropriate visa/work permits.
Education / Qualifications:
Minimum Score 5 or above (Grade C) GCSE's (or equivalent) in English and Maths
Skills/Knowledge:
- Relevant experience working as an Administrator in a fast-paced office environment
- Ability to travel locally with use of own transportation when required
- The ability to do audio typing
- Self-organised and proactive
- Attention to detail
- Ability to maintain client confidentiality
- Adaptable to the needs of the business as changes occur during the operational requirements
- Competence in the effective use of Information and Communications Technologies (lCT).
- The ability to prioritise, meet deadlines, and work under pressure
- Excellent interpersonal, communication and presentation skills
Desirable:
- Knowledge and experience of working within the legal sector.
REF-215 086