Purchasing Assistant / Purchasing Administrator
Salary circa £30k, Beautiful offices, Yearly bonus, Great working and team environment.
We are recruiting an experienced Purchasing Assistant / Purchasing Administratorfor a well-established SME based in Leamington Town Centre. The business has been operating for over 25 years and are a leading supplier of high quality products to a wide variety of industries.
Working closely with the other Purchasing Assistant/Purchasing Administrator. Negotiating product pricing & transport options, accurately & promptly process orders in SAP; ensure orders are fulfilled from suppliers on time keeping key stakeholders informed
Purchasing Assistant / Purchasing Administrator requirements
- Previous Purchasing experience is essential
- Experience of international trade is preferred
- Must have excellent numeracy skills- our price costing calculations require many aspects to be taken into account: transport fees, Import duties, currency conversions, industry taxes etc to be considered & added
- Must be very competent in excel as price matrix information from some suppliers is used and converted into internal cost matrices
- Must be educated to A level or degree or equivalent standard
Purchasing Assistant/Purchasing Administrator duties
- Negotiate product price and availability quotations from the appropriate suppliers.
- Analyse product samples as required and determine full specification details.
- Work on new product development with Sales Team where required.
- Calculate final purchase prices for Sales Team to include exchange rates, import duties, PPT and transport.
- Update and chase quote requests and prices by supplier on SAP
- Create monthly internal product pricing matrices for Sales Team
- Monitor trends in raw material & currency pricing & ensure Sales Team and Operations Director are aware of any incoming increases form suppliers.
- Build good supplier relationships on the phone and face to face.
- Highlight any supply issues to Operations Director as weekly Operations Team meeting.
- Assist Operations Director in sourcing new suppliers for existing and new products to optimize service and profitability.
Purchasing Assistant / Purchasing Administrator Order Processing duties
- Set up new product records in SAP ensuring that the product specifications are accurate
- Update the product records in SAP for all products as changes are required
- Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
- Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Team as per OP 3 Sales Order Processing Procedure for approval by Operations Director.
- Obtain approval from Finance for customer orders where credit limit has been exceeded.
- Follow down payment order process where customer credit is not permitted
Purchasing Assistant / Purchasing AdministratorOrder Fulfilment duties
- Send purchase orders to suppliers.
- Send sales order confirmations to customers.
- Check and track in Supplier PO confirmations; record dates on SAP and query any which don't meet expectation with the supplier.
- Handle customer and supplier queries post order process to meet target delivery dates; highlight any issues with relevant stakeholder
- Build good supplier & customer relationships on the phone and face to face
- Ensure containers leave the overseas suppliers when required and chase relevant documentation.
- Keep SAP up to date with relevant despatch dates as information becomes available
- Using weekly SAP reports, review orders due across all suppliers in SAP to ensure customer lead times are met at all times & appropriate remedial action is taken as required if not
- Participate in Operations Team meetings to discuss potential supply chain issues; develop plan of action and liaise with customers, suppliers, Sales Managers, Operations Director as appropriate
- Liaise with the Sales Team regarding drop ship goods on order reports from SAP as requested
- Pick Orders on SAP if order is for a stock item and notify the Warehouse & Logistics Manager to arrange physical stock pick and transport
INDH