JA1357 - Office Administrator
Location: Watlington, Oxfordshire
Job Type: Full-Time
Salary: £25000
Overview:
We are currently recruiting for a highly organised and proactive Office Administrator to join our client's team. The ideal candidate will be responsible for ensuring the smooth operation of their office by performing a variety of administrative and clerical tasks. The Office Administrator will support management, employees, and visitors by handling a variety of tasks to ensure that all interactions between the organisation and others are positive and productive.
Key Responsibilities:
Administrative Support:
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
- Maintain electronic and hard copy filing systems.
- Open, sort, and distribute incoming correspondence.
Office Management:
- Maintain office supplies inventory by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt of supplies.
- Ensure office equipment is properly maintained and serviced.
- Coordinate maintenance of office space and oversee office cleaning schedules.
Scheduling and Coordination:
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Organize and prepare documents for meetings and presentations.
Communication:
- Answer, screen, and transfer inbound phone calls.
- Receive and direct visitors and clients.
- Handle requests for information and data.
Records and Reporting:
- Maintain office records and ensure effective document management.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Financial Administration:
- Assist with basic bookkeeping tasks such as invoicing and budget tracking.
- Handle expense reports and reimbursements.
Skills & Experience:
- Proven experience as an office administrator, office assistant, or relevant role.
- Familiarity with office management procedures and basic accounting principles.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and office management software (e.g., ERP).
- Ability to multi-task and prioritise work.
- Attention to detail and problem-solving skills.
Personal Attributes:
- Reliable and punctual.
- Proactive and able to work independently.
- Friendly and professional.
- Strong interpersonal skills and the ability to work well with diverse teams.
Work Environment:
- Primarily an office setting.
- Regular hours are Monday through Friday, 8 am to 4 pm.
Benefits:
- Competitive salary.
- Pension.
- Paid time off and holidays.