An award winning people orientated architecture practice is looking for an experienced Office Manager overseeing the day to day running of a large office, supporting the Directors and managing the support team.
It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly.
Management of the Office includes:
- Manage the Support team and their workload
- Organise, manage and report at the weekly staff meetings
- Assist with quality management systems, audits and procedures
- Management of the company car fleet
- Proofread, format and issue documents
- Support to Directors and Senior Management team
- Organise internal and external meetings
- Organise, support and minute Director meetings and quarterly Executive Board meetings
- Organise monthly financial reviews.
- Oversee management of front of house and receptionist
- Manage utilities and maintenance contracts for all services, ensuring planned maintenance is carried out as required
- Maintain fire and security contracts and procedures
- Assist with health and safety
- Organise internal moves and relocations
- Manage suppliers (e.g. stationery, coffee, recycling, cleaners etc.)
- Ensure premises defects are dealt with promptly
- Prepare and manage all facilities requirements for the audits
- Prepare and manage facilities budget.
This role is busy and varied and will be office based 5 days a week although they are open to someone working part-time hours across the 5 days. You'll need excellent organisational skills as well as previous experience or running an office, managaing a team and looking after facilities.
Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing.
Think you have the experience they need?
Send in your CV by clicking on apply now.