Office Manager
Ref: AJ45765
A highly successful IT and telecommunications services company based in central London is seeking an Office Manager.
In this role, you will be responsible for creating a professional and efficient reception area and assisting in the smooth running of the HR Dept. You will also manage and run the office efficiently and effectively, providing a 'serviced office' to the company and its sister company.
TYPE: Permanent, full time
WORKING DAYS: 35 hours per week, Mon-Fri 9:00-17:00
LOCATION: Central London
START: ASAP
SALARY: Up to £35,000 depending on experience + Travel fee (Zone1-6)
Office Manager Main Responsibilities:
- Provide 'serviced office' facilities to all staff and visitors, such as addressing any building issues, seeing to guests, arranging drinks for staff and visitors attending meetings
- Answer switchboard; Arrange courier services; Train new staff on reception duties (and staff for cover), Induction of new staff on business trips, absence
- Maintain the holiday/sick files and absence management
- Supply CFO with annual figure work connected to holiday sick file
- Deal with incoming post, logging cheques & when necessary, take outgoing post to collection point each evening
- Receive inward goods and keep a log; Manage the Access List, for both staff and customers Monitor and maintain a register of archive boxes and arrange disposal when necessary
- Monitor and carry out a monthly audit of spare security cards
- Arrange their security cards and keep log book and program through Astrow system
- Do Annual Audit on Security cards
- Monitor and maintain a register of archive boxes and arrange disposal when necessary
- Monitor and recredit the franking machine; Maintenance management of printers, copiers
- Stationery monitoring and orders; Arrange milk deliveries, also kitchen and office consumables
- Clean and maintain the coffee machines, including stock control
- Manage office cleaning & commercial contracts
- Report maintenance problems with toilets / building / air conditioning
- Monitor and maintain a log for the building maintenance contract and deal with office building problems
- Arrange flower deliveries to customers and staff when necessary
- Business travel and hotel bookings for staff and visitors
- Greet guests and arrange refreshments - alongside the relevant divisions
- Test Alarms on security doors bi-annual and keep report
- Programming and monitoring of the aircon system
- Manage and arrange security bins/document disposal
- Take full responsibility for Risk Assessments for Health & Safety and Fire Risk, including working, resolving remedials associated with this work and audits; Lead Fire Warden
- Keep a comprehensive logbook of monthly and annual Compliance maintenance required by law and by Landlords
- Keep a record of works for above including, tap temperatures, fire extinguishers, energy usage
- Organise office parties
- Taxi management, invoices and record keeping
- Ad hoc requests from your line manager
Office Manager Ideal Candidate:
- Knowledge of Health & Safety legislation including Fire Safety regulations
- Basic understanding of Data Protection legislation (GDPR)
- Commercial contracts understanding and proved record of managing them
- Conscientious, dedicated worker with strong sense of responsibility
- Professional attitude with a willingness to go that extra mile
- Flexibility to attend extra early mornings for maintenance & willing to put in extra time whenever necessary
- Works well under pressure and maintains a pleasant personality and helpful manner at all times
- Ability to meet deadlines at short notice
- Excellent communication skills and high integrity
- Reliable, honest and trustworthy
- English proficiency business level
** All applicants must have the right to work in the UK without any restrictions as the Company is not able to offer visa support. (Unfortunately applications for this vacancy from YMS or Graduate visa holders will not be accepted.)
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.