Hybrid Role 20 % in London Office
To start ASAP
£28.68 PAYE via umbrella
Senior Accounts Assistant (Currency)
Fixed 1 Year
Reporting to the Treasury Accountant, the Senior Accounts Assistant (Currency) is responsible for the monthly reconciliation of currency accounts and Student Fees bank accounts, and the reconciliation of student related suspense accounts. The analysis of Currency Account for cash flow purposes.
The role involves extensive use of Oracle Financials (MyFinance), Axiom EPM (reporting tool), banking software (Barclays i-portalt), Microsoft Office software (Excel, Word, Outlook, Teams), SITS and various internet browsers.
Duties and Responsibilities:
- Bank Reconciliation Process
- Working in close liaison with Departmental finance staff as well as the bank and outside bodies/companies, review all income and expenditure entries on all three Currency bank accounts (GBP, Euro & USD) to identify system payments and returns.
- Maintain Monthly Bank Statement spreadsheets for each the accounts by download of bank statements from Banking Portal and Accounts Payable of returns on the account. Contacting Bank on unidentified return of funds, to resolve any queries relating to returns.
- Place trace or recall of payments with bank as and when required.
- Monthly reconciliation of the 3 Currency Accounts and processing General Ledger Journals (for accounts in USD & Euro) and associated ADI journals.
- Reconciliation of Student Fees Bank Account & Associated Student Related Suspense Accounts
- Monthly reconciliation of Student Fees Bank Account. Follow up with Fees and Admission Teams on reconciling items requiring adjustments to clear. Providing accrual figures for School Finance on unposted receipts where appropriate.
- Reconciliation of 6 Student Related Suspense Accounts including identifying and resolving reconciling items and issues and preparing management summaries for follow-up action for appropriate sections to carry out the adjustments.
- Daily process of payment batches through the SITS system on behalf of Student Funding (including ad-hoc from Student Fees).
- Research Services Bank Accounts
- Raise Inter-transfer currency payments through Barclays i-portal in respect of research grants for USD and EUR A/C validating the availability of funds by checking with respective teams. Creation of General Ledger journals and currency ADI journals to clear the suspense account.
- General
- Creation of ad-hoc payments (SDP/TDP/International Payments) through Barclays i-portal as and when required.
- Preparing journals relevant to all reconciliations.
- Daily basis, prepare daily cash balances & invest funds as available (Joint Responsibility).
- Perform general clerical functions incidental to financial and reconciliation analysis.
- Actively follow policies including Equal Opportunities policies
- Maintain an awareness and observation of Fire and Health & Safety Regulations
- Carry out any other duties commensurate with the grade and purpose of the post, as may be required from time to time by the line manager or Head of Department.
This job description reflects the present requirements of the position. As duties and responsibilities change and develop the job description may require review and may be subject to amendment in consultation with the post holder.
Person Specification
Criteria
Essential or Desirable
Qualifications, experience and knowledge
Educated to A-Level standard
E
2+ years in Treasury (bank reconciliations) experience in a similar role
E
Experience of working in a Customer Service environment
E
Good working knowledge of Oracle Financial Applications (Preferable)
D
Previous experience in the Public sector / University highly desirable
D
Previous use of EDRM (Electronic Document Management System) and ticketing system
D
Skills and abilities
Excellent communication (verbal and written) and inter-personal skills
E
Team working
E
Methodical approach to work and ability to follow standardised policies and processes
E
Self-motivating and ability to work unsupervised
E
Ability to use own Initiative
E
Strong solving problem skills
E
Excellent numeracy skills
E
Outstanding organisational skills with the proven ability to deal with multiple tasks, establish priorities and meet deadlines.
E
Proficient in Microsoft Office applications. Excel up to VLOOKUP's and pivot tables
E
Attention to detail
E
Proactivity and high energy
E
Strong customer service ethos
E
Ways of Working for professional services
Demonstrable ability to work well as a member of a team, under pressure.
E
Committed to providing a responsive and helpful service
E
Demonstrable ability to work with confidential information with diplomacy and tact.
E
Promoting personal and professional development and documenting and sharing solutions
E
Demonstrable ability to work with confidential information with diplomacy and tact.
E