Reed Brighton is excited to be working with a leading manufacturer in East Sussex who are seeking an HR & Recruitment Administrator to support their HR team, providing a comprehensive administration service to the business. The successful candidate will act as a first point of contact for some HR queries, ensuring that communication is clear, concise, and consistent.
Main duties:
- Support with the administration of training, communicate with staff re booking of training activities as required and maintain budget expenditure records, and process invoices for payment.
- Ensure the HR database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- Provide day to day advice to line managers and staff on general HR related queries, requests and policies and procedures, escalating more complex issues to the HR Manager as appropriate.
- Ensure resignations are acknowledged in a timely manner, the line manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee's terms and conditions.
- Maintain accurate records of fixed term contract dates and set reminders to give appropriate notice periods.
- Ensure exit interviews are offered to all staff either face to face or electronically.
- Carry out general administration tasks for the HR and Payroll Department, for example, sorting post, answering the phone, managing the HR and vacancies inboxes, devising/updating standard Human Resources documents and letters.
- Respond to reference requests for current or ex-members of staff.
- Ensure electronic and paper- based staff files are maintained, and filing/archiving is completed in a timely manner.
- Maintain an up-to-date Procedures Manual for all HR Administration duties.
- Assist the HR team in developing and implementing new projects
Essential Skills:
- Experience of working in a busy HR/Recruitment function
- Keen attention to detail
- Analytical mindset with a proactive attitude to addressing and resolving problems.
- Ability to highlight areas for improvement to drive efficiency and accuracy.
- Exceptional organisational skills with a practical and methodical approach to prioritisation
- Proficiency in multitasking under pressure
- High standards of professionalism and work ethic with a positive can-do attitude
- Demonstrate flexibility in daily tasks and training.
To apply for this position, please email or contact the Brighton Office on