Legal Assistant/Secretary – Conveyancing
Location: Northampton
Salary – £23,000 - £26,000 DOE
Hours – Full Time 9:00am – 5:15pm
Main Purposes
To provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.
Person Specification
- Previous experience working as a Legal Assistant/Secretary
- Great communication skills and an ability to work well with others
- Ability to work under time constraints and prioritise work load
- Able to handle sensitive matters discreetly
- Good organisation skills with a methodical approach
- Self-motivated and proactive
- Deliver excellent service to clients and colleagues
Main Duties and Responsibilities
- Maintain Fee Earner's diary arranging meetings and appointments
- Deal with routine client correspondence and queries
- Opening and Closing files
- Attend to clients both in person and on the telephone in a manner in keeping with the firm's standard of client care.
- Create and maintain client records on the firm's database ensuring that all correspondence and file notes are recorded on the system.
- Produce client correspondence and enclosures for mailing including client bills.
- Produce client correspondence via dictated notes
- Submitting SDLT forms to HMRC
- Submitting applications to register properties with Land Registry
- Ensure the confidentiality of the client and firm's information and documentation at all times.
- Maintain client hard copy files including copying, storage and retrieval of information.
- Dealing with completion funds/slips
- Ordering documents from Land Registry online system
- Search requests/monitoring returns and ensuring payments are made
- Assisting with drafting of Contract Packs, Transfer Forms and other legal departments
- Ensuring cleared balances on accounts before closure
- Request payments and record receipts of client monies
- Arrange searches, reports and any other information as requested by the fee earner.
- Organising post and taking to the post office.
- To be responsible for typing, photocopying, filing, making and receiving emails and faxes
- To work in a safe and secure manner, with regard to the Health and Safety at Work Act
- To undertake any other reasonable activity requested by the Firm