Conveyancing Assistant
- Annual Salary: £23,000 - £27,000
- Location: Didcot, OX11
- Job Type: Full-time, Permanent
My client is seeking an entry-level conveyancing assistant to join their Residential Property team. This role is ideal for a committed individual who enjoys residential property work and thrives in a busy administrative support role. The successful candidate will be a key part of the team, providing essential support to ensure the smooth running of their conveyancing processes.
Day to Day of the role:
- General administration including producing letters and documents using Case Management and IT systems.
- Opening new files for fee earners and providing quotes to prospective clients.
- Handling client enquiries and receiving instructions, ordering searches, and requesting redemption figures.
- Submitting electronic ID checks and reviewing source of funds information.
- Preparing draft contract packs and requesting additional documentation from clients.
- Proactive diary management, including making appointments, prioritising, and arranging meetings.
- Processing daily emails, post, and voice messages on behalf of the fee earner.
- Filing, photocopying, preparing cheques, faxing, and managing DX & post.
- Meeting with clients face to face to administer and progress matters as instructed.
- Updating clients on the progress of matters via phone, email, and face to face.
- Billing for work done on clients' behalf and liaising with the finance department as instructed.
- Ensuring high-quality communication with internal teams and individuals.
- Reporting faulty equipment/software and attending relevant team meetings.
- Participating in other activities and projects as required.
Required Skills & Qualifications:
- Experience in customer facing, administrative role
- Proficiency in administration tasks, including typing standard letters, providing quotes, and general client information.
- Strong compliance ethic and experience working within a solicitor's practice.
- Confidence with Case Management and Microsoft suite (Outlook, Windows 10).
- Excellent verbal communication skills and the ability to manage changing priorities under pressure.
- Well-organised with good attention to detail
- Professional and confident in presenting a positive front-facing environment and building relationships with staff.
- Ability to answer telephones, transfer calls, handle client queries, take messages, and make appointments.
Benefits:
- Competitive salary starting at £23,000, commensurate with experience.
- 25 days holiday plus usual bank holidays.
- Minimum 3% employer pension contribution on qualifying earnings.
- Opportunity to work in a well-regarded and established legal practice.
- Supportive team environment.
To apply for the Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.