Job purpose
To work as part of either the Recruitment or the HR Operations Services Team to provide a quality, timely, customer focused HR recruitment/contractual administration/transactional service to key stakeholders, job applicants and customers throughout the Queen Mary community.
To assist with a range of administrative support appropriate to the grade and as required within the HR team, by managers and employees, abiding by all HR policies and procedures and making sure key associated tasks are delivered, including maintenance of records.
To operate as an effective and flexible member of the HR team, supporting the work of the department in the delivery of an effective HR service to line managers, staff and prospective job applicants.
Main duties and responsibilities
Duties will include:
Recruitment administration
Asylum & Immigration Documentation checks for New Starters/Re-Joiners/Lifecycle of Employee/ Extensions/Annual Right to Work checks o General HR administration
Administration of employment administration o ResourceLink/Payroll updates
Administration support providing letters for grading of posts
Probation administration o Administration of Parental Leave
Termination of employment (all categories)
Upkeep of electronically stored personal records
Compliance with Data Protection Legislation Further information on full duties provided upon shortlisting.
Experience/Skills:
Administrative experience with the demonstrable ability to work on own initiative and take ownership of allocated activities
Previous experience of working within a Human Resources environment and experience of ResourceLink would be a distinct advantage (desirable)
Excellent IT skills and knowledge of Microsoft Office Packages specifically Word, Excel, and Teams
Good written and oral communication skills and numeracy skills
Strong customer service skills
The ability to manage conflicting priorities and work well under pressure
Demonstrable team working ethic and skills
A keen interest in Human Resources and an awareness of and/or willingness to learn about relevant employment legislation
Able to draft written correspondence, including contractual correspondence and emails, to a good standard
Ability to present information clearly and concisely using Microsoft Office packages
Able to deal sensitively with confidential information
Good interpersonal skills
Organised, methodical and accurate with excellent attention to detail
Demonstrable focus on continuous improvement