Ready to be the heartbeat of the HQ?
Our client is seeking an Office Coordinator to keep operations flowing seamlessly!
Day to Day
- To meet and greet all visitors to the business and always present a professional image.
- Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
- Work with the property management team to report faults and issues with any of the office equipment and facilities.
- Maintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor.
- Work closely with the Leadership team on your floor, assisting with their mailbox and calendars, plus ad hoc tasks, and reports.
- File and scan all confidential correspondence in the appropriate folder.
- Floor stock takes and order additional equipment when required.
- Create agendas for meetings and minute take upon request.
- Produce reports in the absence of any member of the business support team.
- To provide various basic weekly, monthly, and ad hoc reports when required.
- Undertaking other duties to ensure operational efficiency of the department.
- Keep team distribution lists up to date along with team chat groups.
- Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and always controlled.
- Managing people's movements in the absence of managers, example people leaving early and not logging their movements on Select HR
- Ensure Select HR is up to date.
- Ordering and stocking stationery and Printing paper
- Drinks Fridges are full for Monthly TFI
- Support with leaver and starter forms
- Create and maintain new starter Spreadsheet
- Making up new starter's swag / goody bags.
- Ensure access passes are created.
- Uploading interview notes to P Files.
- Assisting in the sales career days / events.
- Request incentive prizes from purchase ledger for your floor.
Essential Skills and experience
- Experience of working in an administration role
- Good written and oral communication skills
- Strong administrative skills
- Accuracy and attention to detail
- Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)
- To always maintain a professional and responsible attitude
- Ability to work independently and maintain accurate records
- Excellent communication and active listening skills
- An ability to work under pressure and to deadlines
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