Key Responsibilities:
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General Administration:
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Collecting and greeting visitors from reception.
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Sorting and distributing incoming mail; preparing outgoing mail or courier packages.
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Filing digital documents to ensure records are organised and easily accessible.
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Data Entry:
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Inputting data into company databases, spreadsheets, and other systems.
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Assisting with maintaining accurate records and logs.
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Support To Business Admin Manger:
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Providing support as needed.
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Assisting in organising company events or internal meetings.
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Assisting with audit support, payroll support and accreditation support.
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Handling Emails:
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Monitoring and responding to general office inquiries or forwarding emails to relevant staff members.
Communication:
- Act as a liaison between the Business Admin Manager/team and other departments or external contacts.
- Handle inquiries, phone calls, and emails on behalf of the Business Admin Manager
Assist in Meetings:
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Booking meeting rooms, setting up conference calls, and preparing rooms for meetings.
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Other Duties as Assigned:
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Assisting with ad hoc projects, organizing files, or supporting other administrative needs.
Key Skills and Competencies:
- Communication: Good verbal and written communication skills.
- Organisation: Ability to prioritise tasks and manage time effectively.
- Attention to Detail: Ensuring accuracy in data entry and documentation.
- Computer Proficiency: Basic skills in Microsoft Office (Word, Excel, Outlook).
- Team Player: Willingness to help out where needed and work collaboratively with others.
- Initiative: Taking proactive steps to complete tasks without constant supervision, hardworking attitude.
Qualifications:
- High school diploma or equivalent.
- Basic computer literacy (experience with Microsoft Office Suite preferred).
- Prior experience in an office environment (preferred but not essential).
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