My client is looking for Payroll Officer to join their bsuiness on a permanent basis.
Role is Office based with Flexible hours over 40 hours
Main responsibilities of the role:
To ensure that an effective Payroll service is provided to all employees. Work effectively and efficiently with our payroll provider and support the finance office with an effective payroll service. Support the sales and purchase ledger staff with the raising and paying of invoices.
- Maintain and update payroll records and employee files to ensure accurate records are kept at all times and that all electronic filing is in order.
- Co-ordinate employee starter and leaver process.
- Ensure accurate information is given to our payroll provider for the payment of salaried staff ensuring all new starters and leavers are notified to them in line with the timescales.
- Prepare and process weekly timesheets for the various companies across the Estate ensuring accurate and update information is provided to the payroll provider.
- Posting of payroll journals by company to the finance system as soon as all of the payrolls have been checked and verified correct.
- Support the purchase ledger clerk with the processing of invoices ensuring that they are paid to the correct companies.
- Support the Finance Manager with the raising of sales invoices and any other work which may be required.
- Act as the first point of contact for all day-to-day HR and payroll queries and adhoc requests via telephone, email and face-to-face, both internally and externally.
- Chasing all outstanding debts ensuring that all monies are paid promptly.
- Handling office tasks, managing filing for accounts, generating reports, as required, assisting with the accounts department and some data input.
- Any other duties required to fulfil the requirements of the post.
The post holder will comply with all standards, policies and procedures set by the business including, but not limited to, those governing child protection, health and safety, GDPR, confidentiality and equal opportunities.
The post holder is required to:
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Assist in and promote health and safety policies and procedures.
The successful candidate will have the following:
- Proficient in the use of computers, especially Excel and Word to generate reports, transcribe minutes from meetings and other administrative duties.
- Excellent computer skills and experience with Excel, Word and Outlook.
- Prior health and safety experience is desirable.
- Prior purchase ledger, sales ledger and payroll experience.
- Proficiency with Microsoft Excel.
- Attention to detail.
- Desire to be proactive and create a positive experience for others.
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