Title: Senior Office Administrator
Location: Southend (Hybrid)
Salary: £34,000 - £38,000
Days/ Hours of work: Monday - Friday: 09:00 - 17:00
Benefits
- 25 days holiday with the option to buy and sell
- Hybrid working arrangements
- Twice-yearly reviews to support your professional development
- Health insurance
- Death in service
- Study support
- Quarterly team events to foster a positive and collaborative environment
The company
Are you an experienced and highly organised Office Administrator looking for your next career opportunity? Our client, a dynamic and successful company based in Southend, is seeking a Senior Office Administrator to provide exemplary administration support. If you have a passion for delivering exceptional service and thrive in a fast-paced environment, this role could be perfect for you!
Duties
- Manage the diary of the Managing Director, ensuring appointments are scheduled efficiently
- Reconcile the monthly company phone bill, maintaining accurate records
- Assist the Operations Supervisor with ongoing projects and tasks
- Complete expenses for Directors and senior staff, ensuring accuracy and timeliness
- Keep the Gift and Hospitality spreadsheet up to date, ensuring compliance with company policies
- Act as the point of contact for general office duties, including meeting room bookings and welcoming clients
- Maintain the reception area and communal spaces to a high standard
- Organise and manage utility contracts, liaising with contractors as required
- Update the company handbook and other internal documents, ensuring accuracy and relevance
- Take responsibility for company archiving, ensuring documents are stored and retrieved efficiently
- Manage company car duties and policies, including organising maintenance and servicing
- Arrange lunches and refreshments for meetings, ensuring a professional and welcoming atmosphere
- Administer stationary orders for the London and Southend teams, ensuring adequate supplies
- Support general office management duties for both the London and Southend offices
- Relay building problems or changes to the building manager, maintaining a safe and comfortable environment
- Provide necessary reports to accounts, including End of Month Paper, Ink, Post, and Petty Cash reports
- Assist with SharePoint development, testing, and design, contributing to ongoing improvements
- Handle scanning, photocopying, binding, and franking as required
- Introduce new starters to the London office, providing office tours and a warm welcome
- Organise seasonal gifts on behalf of brokers, adding a personal touch to client relationships
- Undertake ad hoc project work as assigned, utilising your skills and expertise
- Manage company letting properties, liaising with tenants, contractors, and handling tenancy agreements
The ideal candidate
- Good IT skills, particularly in general office software applications
- Strong organisational skills, ensuring accuracy and attention to detail
- Strong knowledge of Microsoft products (Word, Excel, and Outlook)
- Excellent time management and prioritisation skills
- The ability to meet deadlines without compromising quality
- Strong oral and written communication skills, allowing for effective and professional interaction with clients, insurers, and associates
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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