Our client Is recruiting an Executive Assistant for join their growing Finance Company located in Mayfair Central London. The Executive Team Assistant will be reporting to the Head of Compliance to ensure the smooth running of day-to-day activities for the wider team. As an executive Assistant, you will work closely with the Senior Management & Finance teams and be responsible for reviewing reports.
The Executive Assistant should be well-organised and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. You could be supporting multiple people, so it is important that you can juggle tasks and understand different working styles, as well as handle last-minute requests. The Ideal candidate should be confident working alone.
This role is office-based full-time and offers a competitive salary, benefits and includes a bonus.
Duties
- Daily management of multiple email accounts
- Preparing & drafting emails
- Managing the diary & ensuring meetings are organised & rooms booked as required
- Proof-read legal documentation, ensuring compliance &highlighting any issues
- Organising the signing, scanning & posting of legal documentation
- Maintaining monthly reports for internal & external stakeholders
- Maintaining monthly payment schedules
- Liaising with external business partners
- Keeping up-to-date with Anti-Money Laundering legislation
- Assisting with preparing quarterly reports
- Assisting with performance management for the team
- Preparing loan statements & weekly reports to ensure compliance
- Respond to requests for information on behalf of the Head of Compliance, providing draft responses for their approval.
- Drafting replies to correspondence, collating information from other team members, and ensuring timely responses
- Manage an accurate diary, scheduling and planning future engagements
- Act as key point of contact to the Head of Compliance & being a true gate-keeper
- In the absence of the Head of Compliance, take ownership and make decisions to delegate work to others where it is appropriate to do so
- Assisting with new stakeholder projects
- Undertake any other ad-hoc duties as required
Skills
- We are seeking a resilient, well-organised, detail-oriented self-starter, with prior experience in the financial services industry.
- The ideal candidate should exhibit sound judgment with the ability to prioritise and make decisions where appropriate.
- The role requires a candidate who can function in a fast-paced, high-pressure and ever-changing environment.
- Providing a high-quality of work, with a proactive attitude
- Warm and personable attitude
- Being able to work at pace with a high level of accuracy and attention to detail
- Articulate with outstanding verbal and written communication skills
- Proficient with all MSOffice packages, including Word, Excel, Adobe& PowerPoint
- Excellent organisational and time management skills
- Proficiency in filing and paper management, including the ability to handle confidential information
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people
- Experience with proofreading legal documents and agreements
- Ability to take ownership of all tasks, following up on outstanding items
- Experience working in Corporate Finance is a bonus but not essential