Portfolio are proud to be exclusively representing our award-wining, multinational professional services client in their search for an Administrator Assistant.
This role provides administration support to the Ireland Business reporting to the Business Support Manager and is based in our Dublin Office.
Day-to-Day Responsibilities
- Complete daily, weekly, and quarterly reports on a regular and ad-hoc basis
- To complete all HR Administration for internal hirers including drafting of contracts and issuing of all documentation.
- Liaising with candidates/agency to arrange interviews for directors and senior managers.
- Completing right to work checks and ensuring that all relevant documentation is returned.
- Assisting in completing required travel bookings such as flights, hotel accommodation and rail for field, office staff and new starters.
- Cover Reception and Office Manager duties during periods of absence.
- Organising inductions for new starters and updating internal systems.
- Organise and schedule meetings and appointments for directors.
- Assist with collating reports for senior management
- Managing CRM systems, ensuring they are updated in timely and correct manner.
- Provide administrative support for different departments.
- Assisting the Management team and service teams with admin tasks/queries where required.
- Scanning and filing away of confidential documents.
- Processing leaver forms for staff.
- To support the Office Manager in the overseeing of the maintenance of the office.
- To ensure that all office material is stocked as required and to order stationary in a timely manner
The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
P46618NB
INDIRE