Job Title: Finance and Admin Manager
Type: 9 Month Fixed Term Contract - potential on going
Salary: £45,000 - £55,000
Reporting to: Chief Clinical Operations Executive (CCOE)
Office based role
Reporting staff:
- Finance Administrator
- Finance and Administration Assistant
Description:
The role of the Finance Manager is to support the day-to-day transactions, including processing payments, production of reports, production of management financial information and monthly accounts.
- To Manage and support the day-to-day financial operations, such as payroll, invoicing, and other transactions including debtor and creditor control ensuring wherever possible that creditors are paid on the due date, and debts are collected.
- Assist the Finance Assistant with daily bank reconciliations and update the cashflow accordingly. Report any concerns to the CCOE.
- Prepare documentation from payments and receipts received for sales and purchase ledger entry.
- Remit payments and issue corresponding remittance advices.
- Reconcile accounts payable and receivable transactions and correct any discrepancies
- Investigate and Report anomalies on local authority payment receipts to CCOE
- Process month end and close ledgers, ensuring all bank accounts and sundry accounts agree.
- Monitor credit and debtors reports accounts to ensure payments are up to date and chase for any missing invoices.
- Produce aged debtor report for monthly submission to CCOE.
- Audit Nominal Ledgers to ensure invoices and receipts are appropriately coded.
- Reconcile changes in benefit allowances.
- Reconcile the office Petty cash, prepare cheques received and deposit at the bank.
Monthly Management Accounts Preparation
- Post routine Journals including prepayments and accruals
- Prepare and analyse service management accounts
- Review and audit the trial balance, ensure all calculations and data entries are correct
- Work with budget holders to review variances, investigate any anomalies and support with re-forecasts and budget setting
- Prepare variance analysis report to the CCOE
- Review future cashflow ensuring a 12-month rolling cashflow.
- Produce Residents financial statements, report to home managers to ensure surplus balances and liaise with financial appointees as required.
- Prepare monthly management accounts and report to the CEO and the Finance and General Purposes committee (F&GP) on material variances against budget.
- To monitor and interpret daily, short and long-term cash flows and identify trends reporting any foreseen difficulties to the CEO and to the F&GP.
- To post all journal entries and prepare the Trial Balance for the external accountants and auditors.
- Where appropriate, manage the finances of residents ensuring compliance with DWP thresholds.
- To keep up to date on factors which may influence business performance and inform the CCOE.
Payroll
- Oversee the monthly payroll
- Oversee Direct Earnings deductions, maternity leave pay and Tax code changes.
- Publish payslips/ P60's and process payments to employees' bank accounts
- Validate the Trusts PAYE and National Insurance contributions and produce payments to HMRC
- Post payroll entries to the nominal ledger.
- Honour confidentiality of employees' records.