JOB TITLE: SENIOR ADMINISTRATOR
LOCATION: COVENTRY
WORKING HOURS: 9AM TO 4PM
CONTRACT: IMMEDIATE START UNTIL JULY 2024
ENHANCED DBS WITH ADULT BARRING IS ESSENTIAL
HANCOXREAD RECRUITMENT are currently recruiting for an experienced Senior Administrator on behalf of their client. They are looking for someone to start immediately with a contract end date of July 2024.
PURPOSE OF ROLE
To provide a high quality administrative and general office support to services, teams and individuals within the City Council Adult Services.
JOB DESCRIPTION
- Deal with enquiries, through varying mediums (e.g. Face to Face, Telephone & Email), ensuring that where possible they are resolved at first contact, or that messages are passed on to the relevant person for action; seeking to resolve queries and using judgement as to when to pass on more complex issues.
- Undertake data input and document production using the range of systems in use within the organisation including reports and minutes.
- Maintain computerised and manual filing systems, retrieving information as requested, and ensuring that information is kept up to date; to include creation of databases and spreadsheets as appropriate and provision of information and reports as required.
- Responsible for maintaining supplies of stationery and other office consumables for distribution upon request.
- Place and receipt orders, and raise invoices as appropriate.
- Receiving and processing small amounts of cash and cheque payments, including operating a small amount of petty cash and update of reconciliation sheets.
- Handle straightforward correspondence on behalf of others, and undertake Minute taking as appropriate.
- Maintain an up to date knowledge of corporate systems and standards and pass on information to other team members.
- Work flexibly to meet the needs of the service.
- Assist with the allocation and prioritisation of work to the Administrators and undertaking quality checks in relation to the work produced by theteam.
- Providesupporttotheteamintheabsenceoftheteamleader,occasionallydeputisingintheir absence.
- Undertaketrainingofteammembersinofficesystemsandproceduresandhealthandsafety requirements.
PERSON SPECIFICATION
- Knowledge of the services provided by LocalGovernment
- Knowledge of IT packages and systems to support word processing and presentation ofdocuments
- Basic knowledge of data protection implications
- Enhanced DBS with Adult Barring & Subscribed to the Update Service
QUALIFICATIONS & EXPERIENCE
- Formal IT qualification e.g. RSA, Clait, NVQ, ECDL or equivalent experience
- Business Administration Level 2 or equivalent
- Experience in a wide range of clerical and administrativework
- Must have experience inusingandmaintainingcomputerisedsystems
- In producing a range of high quality documentation e.g.reports, minutes of meeting