Secretary to Business Services Department required in London
Are you a self-motivated, hardworking, ambitious person looking for your next challenge? If you are, and you're looking to join a national operation with international reach, then we have a great role for you, based at our London office near Tower Bridge.
Our firm
The UHY Hacker Young Group is a leading network of chartered accountants with 20 offices spanning England, Wales and Northern Ireland. We are also a founding member of UHY International, our Top 20 global network, which has over 340 offices in all major global business jurisdictions.
We are a people-first business, and we recognise that you, and the rest of our team, are essential to deliver on our purpose of helping you prosper, whether you are a client, a member of our team, or part of our wider community.
We want you to be challenged, to learn and grow while you're with us, to have fun in the workplace, work with like-minded individuals, and deliver great services.
Are you looking to join a team that:
- is values driven?
- believes in and delivers a culture of work-life balance, with a focus on wellbeing?
- provides a clear career framework and routes to progress?
- understands the importance of rewarding and retaining high calibre teams?
- delivered 20% growth in the last 12 months?
If so we would love to hear from you.
Role overview
The successful candidate will provide secretarial support to the business advisory partners. They will also be required to provide support to the company secretarial department and cover other departments as necessary.
Job description
- Providing secretarial and administrative support to designated partners
- Drafting invoices
- Arranging meetings and appointments
- Courier arrangements
- Answering incoming/Internal calls and taking messages
- Company Secretary Support, assisting the department with all administration including scanning, courier arrangements and photocopying
- Create, maintain and enter information into database
- Request monthly bank audit letters to banks via confirmation.com platform and update/maintain the database.
- Email correspondence to clients.
- Operate electronic mail system and co-ordinate flow of information internally, and with other organisations.
- Open, route and distribute income mail to staff members.
- Creating new Letters of Engagement and Appendices.
- Preparing Work In Progress (WIP) reports on billing activity to Directors/Partners.
- Organise appraisal meetings for staff and booking training meetings with manager/partners for students.
- Typing of emails, files and meeting notes for partners.
Working arrangements
The working week: 35 hours per week / (Monday-Friday) to be worked from 09:30-17:30 with flexibility of hours to meet specific work demands.
Location: Your principle work based is our London Office.
At UHY it's all about you - our benefits
- 31 days holiday (including bank holidays & Compulsory Christmas shutdown counted as part of holiday entitlement )
- The ability to 'purchase' extra days leave in salary sacrifice
- Private medical insurance at discounted rates
- Private medical insurance (Assistant manager and above)
- Private dental cover at discounted rates
- Subsidised corporate gym membership at Fitness First
- Life assurance (4x salary)
- Season ticket loan (for travel)
- Enhanced Maternity & Paternity pay
- Pension Scheme arrangements
- Employee discount platform - UHY Plus
- Cycle to work scheme
- Electric car scheme
Person specifications - Desirable experience and skills
- Previous secretarial experience in a professional services firm (Ideally)
- Previous experience assisting with company secretarial support will be an advantage, but not essential if the successful candidate is willing to learn.
- Some previous experience of accounts typing in a professional services firm ( Advantage but not essential)
- Proficient knowledge of Word and some knowledge of Excel. (Essential)
- Good telephone manner (Essential)
If this position interests you please apply today