Administrative Assistant

Job Description:

Job Title

Administrative Assistant

Location

Birmingham

Corporate Title

Non-Corporate Title

This is a great opportunity for someone who is looking to start their career in Investment Banking and develop their assistant skills. You will need to be able to have the ability to correctly prioritise a high number of requests and be organised. We do require you to be in the office for 5 days a week whilst under training and development.

What we'll offer you

A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That's why we are committed to providing an environment with your development and wellbeing at its centre.

You can expect:

• Hybrid Working - we understand that employee expectations and preferences are changing. We have implemented a Hybrid Working Model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them
• Competitive salary and non-contributory pension
• 30 days' holiday plus bank holidays, with the option to purchase additional days
• Life Assurance and Private Healthcare for you and your family
• A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits
• The opportunity to support a wide ranging CSR programme + 2 days' volunteering leave per year

Your key responsibilities

• Be efficient in Concur and utilise it to its full potential, taking full advantage of Artificial Intelligence features
• Coordinating the submission of business expenses for remittance on behalf of all assigned team members in a timely fashion
• Understand the importance and enforce Deutsche Bank's expense policies, using them as a guide to process expenses to avoid claim rejections
• Coordinating complex calendars and schedules for senior staff, to ensure effective time management and prioritisation of engagements. Setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering, where necessary, so that meetings/ events are able to run without disruption
• Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, cars, hotels, visas)
• Establishing trust to be able to handle extensive telephone and email correspondence on behalf of senior team members. Processing invoices and purchase orders in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank's resources

Your skills and experience

• Keen attention to detail
• Excellent verbal and written communication skills
• A proactive approach to responsibilities, action oriented
• A strong focus on getting the job done correctly
• The ability to handle confidential information and use discretion with sensitive issues
• The ability to interact with staff and their support functions at all levels

How we'll support you

• Training and development to help you excel in your career
• Flexible working to assist you balance your personal priorities
• A culture of continuous learning to aid progression.
• A range of flexible benefits that you can tailor to suit your needs
• We value diversity and as an equal opportunities' employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (for example, screen readers, assistive hearing devices, adapted keyboards)

Please note the expected salary for some roles may be below the minimum level requirements to support candidates who require a Skilled Worker visa to work in the UK. Should you already have a Skilled Worker visa and are identified for a role, we can discuss and support you with the process.

About us

Deutsche Bank is the leading German bank with strong European roots and a global network. Click here to see what we do.

Deutsche Bank in the UK is proud to have been named a The Times Top 50 Employers for Gender Equality 2024 for five consecutive years. Additionally, we have been awarded a Gold Award from Stonewall and named in their Top 100 Employers 2024 for our work supporting LGBTQ+ inclusion.

Our values define the working environment we strive to create - diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

Visit Inside Deutsche Bank to discover more about the culture of Deutsche Bank including Diversity, Equity & Inclusion, Leadership, Learning, Future of Work and more besides.