Data Protection Assistant
Location: Bessels Green or Peterborough - Hybrid
Role Purpose:
The Data Protection Team is a busy team responsible for overseeing data protection compliance across the Markerstudy Group.
This role is to assist the Data Protection Team in providing data protection focused legal/regulatory advice, identifying data protection issues and monitoring data protection compliance.
The ideal candidate will be able to demonstrate an interest in data protection and have experience working in a busy work environment in a regulated company. A good knowledge of data protection law will be an advantage but is not essential as full training will be provided.
Key Responsibilities
Data Breaches
- Assess any reports of data breaches and carry out initial risk assessment.
- Ensure accurate records of data breaches are maintained.
- Provide advice to the business on remedial actions and monitor completion of required actions.
- Identify and flag high risk data breaches to the DPO immediately.
- Prepare monthly and quarterly breach reports to strict deadlines.
- Monitor breaches for trends and patterns and identify potential areas of improvement.
Team Support
- Support the Data Protection Managers by carrying out research or collecting information as required.
- Monitor the data protection inbox.
- Triage incoming data protection queries and carry out any necessary information gathering before allocating to Data Protection Managers.
- Help maintain GDPR governance records (including records of processing).
- Manage the Group's registrations with the ICO, ensuring registrations are up to date and paid each year in line with regulatory requirements.
- Assist the team with the production of documents such as reports and PowerPoint presentations.
- Assist with the maintenance and monitoring of risk records for the Data Protection Team.
- Monitor deadlines for work tasks and regulatory deadlines and ensure diaries are kept up to date.
Reporting
- Receive and collate required statistics for internal reporting and assist the Data Protection Officer in creating monthly and quarterly reports ensuring the data is accurate and presented effectively.
General
- Liaising with Experian to resolve customer credit check concerns.
- Arrange room bookings, meetings etc for the team when required. Arranging events where needed (e.g., training or team events).
- Ensure the Data Protection Team filing system is operating effectively.
- On occasion attend meetings for minute taking purposes where relevant and ensure all papers are collated beforehand and actions are completed afterwards.
- Work with DPO on a regular basis to review work task logs.
Academic/Professional Skills
- 1 year plus relevant work experience in a regulated environment.
- Awareness of data protection law and willingness to develop data protection law knowledge.
- Knowledge of the insurance industry is preferred.
- Good knowledge of Microsoft Word, Excel and PowerPoint and ability to create clear reports to convey detailed information in a simple way is essential.
- GCSEs at a level 4 (c) or above or Equivalent
Working experience/Personal attributes
- Strong analytical and problem resolution skills,
- Great written and verbal communication skills.
- Ability to understand business processes and to provide recommendations for compliance requirements.
- Is a confident, self-starter, with strong interpersonal skills and a 'can-do' attitude.
- Has good judgement, and can demonstrate commitment to high standards of ethics, regulatory compliance, customer service and business integrity.
- Ability to work comfortably autonomously and as part of a team.
- Comfortable dealing with all levels of the business and creating strong relationships with stakeholders.