EXECUTIVE ASSISTANT
This is an exciting 3 month opportunity for an Executive Assistant to join a leading educational institution!
EXECUTIVE ASSISTANT ROLE:
- Providing high-quality, confidential business, administrative, and personal assistant support to the COO and Director
- Managing sensitive and complex matters for the COO and Director, problem-solving, taking responsibility, and responding to unexpected demands
- Acting as the first point of contact for all communication, using initiative to manage, prioritise, and draft responses, and redirecting correspondence as needed
- Managing and maintaining a complex electronic diary for the COO and Director, prioritising work schedules according to changing priorities
- Liaising regularly with the COO and Director regarding diary management, addressing concerns and offering solutions for scheduling conflicts
- Organising meetings, booking venues, arranging hospitality, transport, overseas business trips, and accommodation for the COO and Director
- Preparing agendas, circulating documents, taking minutes, and following up on action points for meetings
- Providing high-level support in producing reports, business papers, spreadsheets, presentations, and other documentation
- Building effective communication networks with internal and external stakeholders to support the activities of the COO and Director
- Undertaking financial administration duties, including procurement and expenses, ensuring compliance with financial regulations
EXECUTIVE ASSISTANT ESSENTIALS:
- Minimum 2 – 4 years of experience as a Personal or Executive Assistant
- Experience working as an assistant in higher education
- Experience supporting committee work at a senior level
- Excellent IT skills including the Microsoft Office suite
- Excellent organisational and prioritising skills
- Strong interpersonal skills
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.
For information on how we process personal information please refer to our website:
How We Use Your Personal Information
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At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.